Junior Legal Assistant

Swoon; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading company is seeking a Legal Assistant for a 12-month contract, offering a hybrid working model in Toronto. The successful candidate will support corporate governance through document management, compliance monitoring, and legal research. This role is ideal for junior candidates with a Law Clerk Certificate and corporate legal experience, providing opportunities for career growth and potential full-time conversion.

Qualifications

• 2–3 years of experience as a Law Clerk.
• Eligible for membership in the Institute of Law Clerks of Ontario.
• Strong knowledge of Ontario Business Corporations Act and Canada Business Corporations Act.

Responsibilities

• Organize and attend Board of Directors and Committee meetings.
• Draft legal documents for corporate activities.
• Manage government filings and corporate compliance.

Skills

Legal procedures

Corporate filings

Document preparation

Information management

Education

College Law Clerk Certificate or equivalent

Tools

MS Office

Corporate databases (GEMS or similar)

Diligent Board Portal (or similar)

Job description

Position Title: Legal Assistant

Location: Toronto

Contract Duration: 12 Months

Working Model: Hybrid (2–3 days in office)

Positions Available: 1

Possibility of Extension: Yes

Potential for Full-Time Conversion: Yes

Key Responsibilities:

• Organize and attend Board of Directors and Committee meetings for subsidiaries.
• Draft legal documents for corporate activities including incorporations, registrations, dividend payments, amalgamations, and dissolutions.
• Manage government filings and monitor annual corporate compliance.
• Maintain corporate records and internal databases.
• Develop and oversee systems for information management and data integrity.
• Prepare materials and logistical support for board and committee meetings.
• Respond to internal and external inquiries related to corporate records and legal agreements.
• Support strategic initiatives in collaboration with stakeholders.
• Conduct legal research, compile data, and draft reports.
• Recommend process improvements to enhance efficiency and effectiveness.
• Operate independently on a variety of complex tasks.

Qualifications:

Junior Candidate Requirements:

• 2–3 years of experience as a Law Clerk (not a Paralegal).
• College Law Clerk Certificate or equivalent.
• Experience within a corporate law firm or in-house legal department at a publicly listed company.

General Requirements:

• Eligible for membership in the Institute of Law Clerks of Ontario.
• Strong working knowledge of relevant legislation (e.g., Ontario Business Corporations Act, Canada Business Corporations Act, Corporations Information Act).
• Proficient in legal procedures, corporate filings, and document preparation.
• Advanced skills in MS Office, corporate databases (GEMS or similar), Diligent Board Portal (or similar), and other legal tech tools.

Interview Process:

• Junior Candidates: 2 interview rounds (one ideally in person)