Hybrid Legal Admin | Documents & Filings Specialist

Transworld Systems Inc.; Toronto; Hybride; CAD 33 000 - 40 000; Plein temps

Avantages offerts par ce poste

Paid training

Team-oriented work environment

Growth opportunity

Hybrid employment structure

Résumé du poste

Transworld System Canada Inc. (TSI) in Toronto, Ontario, is seeking a legal admin for a hybrid role, onsite 2 days/week with remote work the rest. The position focuses on document processing, service of legal documents, and file management to support legal teams and clients.

You will coordinate mail, track deadlines, and liaise with internal teams while maintaining accurate records and ensuring compliance. Training provided to enhance financial literacy and career development.

Qualifications

• Experience in a legal, collections, or professional services environment preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple deadlines in a fast-paced, high-volume environment.
• Professional written and verbal communication skills.
• Comfort working with legal management systems and document workflows.
• Knowledge of court processes and legal terminology is an asset.

Responsabilités

• Prepare, review, and process outgoing legal correspondence, including demand letters, notices, releases, satisfactions, and court-related mail.
• Coordinate printing and mailing through third-party vendors (where applicable).
• Receive, log, and distribute incoming mail, service documents, and court materials.
• Coordinate service of legal documents with process servers and track proof of service.
• Prepare, organize, and file Affidavits of Service.
• Maintain accurate records of service attempts, confirmations, and deadlines.
• Maintain and update electronic legal files in internal systems.
• Pull and compile supporting documentation (“backups”) for court filings, client requests, and audits.
• Ensure documents are properly indexed, stored, and retrievable.
• Respond to routine client inquiries regarding file status, documentation, and timelines.
• Liaise with internal teams (collections, accounting, legal staff) to obtain required information.
• Prepare and send standardized client correspondence.
• Track critical deadlines (service dates, response timelines, court deadlines).
• Escalate urgent or time-sensitive matters to appropriate legal staff.
• Assist with quality control to ensure procedural compliance.
• Compile and track legal invoices, disbursements, and supporting documentation.
• Assist with reconciliations, payouts, and reporting as required.

Connaissances

Organizational skills

Attention to detail

Deadline management

Professional communication

Legal document handling

Outils

Legal management systems

Document workflows

Description du poste

Transworld System Canada Inc. (TSI) in Toronto, Ontario, is seeking a legal admin for a hybrid role, onsite 2 days/week with remote work the rest. The position focuses on document processing, service of legal documents, and file management to support legal teams and clients.

You will coordinate mail, track deadlines, and liaise with internal teams while maintaining accurate records and ensuring compliance. Training provided to enhance financial literacy and career development.