Legal Admin & Document Support Specialist

Torys; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

Torys in Toronto is seeking a Support Assistant to provide routine administrative support to legal assistants and principals in the office. You will handle document coding, printing, scanning, and electronic filing, while ensuring supplies and equipment are ready for visiting lawyers and staff.

The role requires strong MS Office skills, attention to detail, and the ability to work independently and in a team.

Qualifications

• 1 year related experience, preferably within a professional services firm.
• Strong working knowledge of MS Office and PDF editor software.
• Experience using an electronic document management system would be an asset.

Responsibilities

• Code, bookmark, quality-check, organize, print and scan documents (download from email/data sites, size, reproduce, sort, collate).
• Complete a high volume of work accurately.
• Assist with electronic filing per instructions and guidelines.
• Support visiting lawyers by ensuring supplies and equipment are in working order; coordinate travel for arriving lawyers.
• Prepare binders (Cerlox), closing folders and books.
• Schedule vacation/breaks/absences with the team to ensure coverage.
• Assist with ad hoc duties such as data entry.

Skills

Client service orientation

Organizational skills

Time management

Communication skills

Tools

MS Office

Adobe Acrobat

Nuance Power PDF

Electronic Document Management System

Job description

Torys in Toronto is seeking a Support Assistant to provide routine administrative support to legal assistants and principals in the office. You will handle document coding, printing, scanning, and electronic filing, while ensuring supplies and equipment are ready for visiting lawyers and staff.

The role requires strong MS Office skills, attention to detail, and the ability to work independently and in a team.