Hybrid HR Operations Assistant - Front Desk & Admin

Minnesota Direct Care and Treatment; Saint-Paul; Hybrid; CAD 61,000 - 81,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid vacation and sick leave

12 paid holidays

Employee assistance program (EAP)

Job summary

Minnesota Department of Administration is seeking an HR Operations Assistant to provide front desk support, answer inquiries, and manage the HR inbox and phone line. You will assist with New Employee Orientation, I-9 administration, and data requests in the HR system.

You will also generate reports, support labor negotiations, and help Staffing with internal bids and job fairs. A hybrid telework arrangement is available with three on-site days weekly, including Wednesdays.

Qualifications

• Customer service and communication skills for in-person and remote inquiries.
• Ability to explain laws, rules, regulations, standards, policies.
• Typing and word processing proficiency.
• Spreadsheet skills to organize data and track projects.
• Database skills to manage data and generate reports.
• File management in EDMS or similar systems.

Responsibilities

• Provide front desk support and respond to inquiries.
• Coordinate New Employee Orientation and I-9s in the HRIS.
• Schedule trainings and manage data requests and verifications.
• Generate reports to support labor negotiations and audits.
• Support Staffing by posting internal bids and job fairs.
• Perform other duties as assigned.

Skills

Customer service

Regulatory explanations

Word processing

Spreadsheets

Database management

EDMS/file management

Education

Post-secondary education in HR or related field

Experience in HR or Payroll

Tools

SWIFT

SEMA4

SWIFT Data Warehouse

Document Direct

Job description

Minnesota Department of Administration is seeking an HR Operations Assistant to provide front desk support, answer inquiries, and manage the HR inbox and phone line. You will assist with New Employee Orientation, I-9 administration, and data requests in the HR system.

You will also generate reports, support labor negotiations, and help Staffing with internal bids and job fairs. A hybrid telework arrangement is available with three on-site days weekly, including Wednesdays.