Hybrid Executive Assistant — Calendar & Admin Support

GLJ Ltd.; Calgary; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work schedule

Downtown Calgary location access

Job summary

GLJ Ltd. in Calgary seeks a Junior Executive Administrative Assistant to support the team with day-to-day administration and coordination. You will manage calendars, meetings, travel and expenses, and help keep records organized.

This role blends executive support with broader administration, providing growth opportunities as you learn to anticipate leaders' needs while collaborating with an experienced team of administrative professionals.

Qualifications

• High School Diploma or equivalent.
• 1–3 years in administration, executive support, reception, or customer service.
• Ability to handle confidential information with sound judgement.
• Proficient in Microsoft 365 apps and digital filing systems.

Responsibilities

• Manage calendars, schedule meetings, coordinate travel and expenses.
• Draft professional correspondence and prepare meeting materials.
• Maintain digital records and support cloud-based filing.
• Coordinate office activities, events, and provide team support.

Skills

Discretion & service

Microsoft 365

Professional communication

Organization & problem solving

Professional presence

Education

High School Diploma

Tools

SharePoint

OneDrive

Power Automate

Job description

GLJ Ltd. in Calgary seeks a Junior Executive Administrative Assistant to support the team with day-to-day administration and coordination. You will manage calendars, meetings, travel and expenses, and help keep records organized.

This role blends executive support with broader administration, providing growth opportunities as you learn to anticipate leaders' needs while collaborating with an experienced team of administrative professionals.