Junior Executive Administrative Assistant

GLJ Ltd.; Calgary; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work schedule

Downtown Calgary location access

Job summary

GLJ Ltd. in Calgary seeks a Junior Executive Administrative Assistant to support the team with day-to-day administration and coordination. You will manage calendars, meetings, travel and expenses, and help keep records organized.

This role blends executive support with broader administration, providing growth opportunities as you learn to anticipate leaders' needs while collaborating with an experienced team of administrative professionals.

Qualifications

• High School Diploma or equivalent.
• 1–3 years in administration, executive support, reception, or customer service.
• Ability to handle confidential information with sound judgement.
• Proficient in Microsoft 365 apps and digital filing systems.

Responsibilities

• Manage calendars, schedule meetings, coordinate travel and expenses.
• Draft professional correspondence and prepare meeting materials.
• Maintain digital records and support cloud-based filing.
• Coordinate office activities, events, and provide team support.

Skills

Discretion & service

Microsoft 365

Professional communication

Organization & problem solving

Professional presence

Education

High School Diploma

Tools

SharePoint

OneDrive

Power Automate

Job description

GLJ is a Calgary-based global energy advisory firm with more than 50 years of experience. Its engineers, geoscientists, and business professionals provide independent technical advice and help clients navigate traditional and emerging energy opportunities. Recognized as one of Alberta's Top Employers in 2026, GLJ invests in its people and supports their professional growth.

Position Description

Reporting to the Executive Assistant, the Junior Executive Administrative Assistant will support GLJ's team with the coordination and day-to-day administration that keeps work moving.

The role combines executive support and broader administration. You will manage calendars, meetings, travel and expenses; help coordinate events; and keep records and shared documents organized. You will also use Microsoft 365, and ensure work is completed accurately and on time.

This is an opportunity for someone with strong organizational, systems, and customer service skills who enjoys helping others and wants to grow into executive support. You will work alongside an experienced team of administrative professionals, build relationships across GLJ, and learn how to anticipate what leaders need.

Success in this role calls for clear communication, sound judgement, and the confidence to ask questions when priorities change. You will bring order to busy days, follow through on details, and take a curious, tech-forward approach to finding better ways to make the team’s work easier.

• Executive Coordination: Manage calendars, schedule meetings, resolve conflicts, coordinate travel arrangements, and process expense reports.
• Clear Communication: Draft and format professional correspondence and documents; coordinate meetings, prepare materials, and capture meeting notes.
• Organize Information: Maintain accessible digital records, shared documents and files, and support a shift toward cloud-based filing.
• Team and Office Support: Respond to requests from leaders and colleagues, track commitments, and help coordinate office activities as well as staff and client events.

Qualifications

• Service and Discretion: Bring a helpful, responsive approach and handle confidential information with sound judgement.
• Microsoft 365 Skills: Use Outlook calendars, Word, PowerPoint, and Teams accurately and confidently; bring an interest in learning new digital tools.
• Communications: Write and speak professionally, ask thoughtful questions, clarify expectations, follow through on commitments, and confirm all communications.
• Organization and Problem Solving: Manage competing requests, pay close attention to detail, and seek guidance when priorities need to be reset.
• Professional Presence: Stay calm and approachable under pressure; build trust with executives and colleagues.

Education & Experience

• Secondary education (High School Diploma) or equivalent.
• 1 to 3 years’ experience in administration, executive support, reception, or customer service, or an equivalent combination of education and experience.

Assets

• Post-secondary education in Business, Office Administration, Communications, or related field.
• Experience with SharePoint, OneDrive, and/or digital filing.
• Experience coordinating events.
• Familiarity with Power Automate.

What We Offer

• Competitive total compensation package, including RRSP, health and dental benefits and 3 weeks' vacation.
• Hybrid work schedule, typically in office Monday through Thursday with the option to work remotely on Friday, subject to business needs.
• Downtown Calgary location with access to a subsidized fitness facility.

Position Requirements

• Ability to work outside of business hours for events or urgent requests.
• Ability to commute to Downtown Calgary.

We welcome applications from individuals with diverse backgrounds, experiences, and ways of thinking. GLJ is committed to fostering a respectful, inclusive, and safe workplace where differences are valued. We encourage applications from people of all ages, genders, marital statuses, family statuses, races, ancestry, place of origin, source of income abilities, neurodivergent identities, sexual orientations, gender identities or expressions, and religious beliefs. All qualified applicants are considered fairly and without discrimination in accordance with applicable human rights legislation.