Senior Administrative Assistant

Infotek Consulting Inc.; Toronto; Hybrid; CAD 48,000 - 64,000; Full time

Job summary

Infotek Consulting Inc. in Toronto, ON is seeking a Senior Administrative Assistant to provide administrative and operational support across multiple teams within a fast-paced Investment & Corporate Banking environment, focusing on calendar management, travel coordination, expenses and reporting.

The role will emphasize calendar management, travel coordination, expenses and reporting with a hybrid schedule (4 days onsite, Friday remote).

Qualifications

• 1–3+ years of administrative or professional support experience.
• Strong calendar, travel and expense-management experience.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities within a fast-paced environment.
• Professional, adaptable and comfortable supporting multiple teams and stakeholders.
• Post-secondary education or equivalent relevant experience.

Responsibilities

• Manage calendars, meetings, conference rooms and scheduling requirements.
• Coordinate domestic and international travel arrangements.
• Prepare, submit and track expense reports and invoices.
• Provide administrative support to senior leaders and their teams.
• Coordinate meetings, departmental events and other business activities.
• Prepare correspondence, presentations, reports and other documentation.
• Gather and format information for regular and ad hoc reporting.
• Maintain records, documentation and filing systems.
• Coordinate staff training, vacation/absence tracking and other administrative requirements.
• Liaise with internal teams and external vendors.
• Provide flexible administrative coverage across multiple banking teams.
• Identify opportunities to improve and streamline administrative processes.

Skills

Calendar management

Travel management

Expense management

Communication

Organizational skills

Prioritization

Education

Post-secondary education or equivalent

Job description

Location: Toronto, ON – Hybrid, 4 days onsite / Friday remote

Duration: 6 months, with potential extension/conversion

Dates: October 19, 2026 – April 18, 2027

Hours: Monday–Friday, 8:30 AM–5:00 PM

Role Overview

Seeking a highly organized Senior Administrative Assistant to provide administrative and operational support across multiple teams within a fast-paced Investment & Corporate Banking environment. The role will focus on calendar management, travel coordination, expenses, reporting and providing flexible coverage across teams as business needs evolve.

Key Responsibilities

• Manage calendars, meetings, conference rooms and scheduling requirements.
• Coordinate domestic and international travel arrangements.
• Prepare, submit and track expense reports and invoices.
• Provide administrative support to senior leaders and their teams.
• Coordinate meetings, departmental events and other business activities.
• Prepare correspondence, presentations, reports and other documentation.
• Gather and format information for regular and ad hoc reporting.
• Maintain records, documentation and filing systems.
• Coordinate staff training, vacation/absence tracking and other administrative requirements.
• Liaise with internal teams and external vendors.
• Provide flexible administrative coverage across multiple banking teams.
• Identify opportunities to improve and streamline administrative processes.

Must-Have Qualifications

• 1–3+ years of administrative or professional support experience, ideally supporting senior leaders.
• Strong calendar, travel and expense-management experience.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities within a fast-paced environment.
• Professional, adaptable and comfortable supporting multiple teams and stakeholders.
• Post-secondary education or equivalent relevant experience.

Nice-to-Have

• Previous banking, financial services or professional services experience.
• Experience supporting Investment or Corporate Banking teams.
• Strong relationship-building and stakeholder-management skills.
• Experience preparing reports, presentations and executive-level communications.

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