Hybrid Education Tech: Asset & Operations Coordinator

Heritage Christian Online School; Kelowna; Hybrid; CAD 52,000 - 55,000; Full time

Benefits offered by this job

Life Insurance

Long Term Disability

Extended Health & Benefits

Health Spending Account

RRSP Match

3 weeks vacation

Job summary

Heritage Christian Online School is seeking an Operations & Asset Coordinator in its Inclusive Education division. This full-time, hybrid role in Kelowna, BC oversees the full lifecycle of student technology—from procurement to disposal—and serves as the primary operational liaison among families, staff and vendors.

The position requires 2–3 years in office/ops, experience managing inventory, invoicing, and strong communication skills.

Qualifications

• 2-3 years of experience in office administration, operations, logistics, or a similar role.
• Post-secondary education in Business Administration, Operations Management, or a related field (or equivalent work experience).
• Experience in an educational setting is a strong asset.
• Experience in inventory management and shipping/receiving with major couriers.
• Proficiency in invoicing, reconciling credit card statements, and handling payments with accuracy.
• Excellent communication and organizational skills.

Responsibilities

• Handle the intake, sorting, and evaluation of physical inclusions and confidential student files; digitization at scale.
• Monitor stock levels for computers and essential supplies; trigger replenishment orders.
• Verify incoming shipments against invoices and tag assets for tracking; disburse hardware as needed.
• Coordinate asset distribution, providing accurate tracking information to staff and families.
• Coordinate asset returns; inspect, refurbish, and re-tag devices for inventory pool.
• Calculate equipment buyout costs for departing families and generate invoices.
• Receive and process payments, deposits and refunds.
• Serve as the initial contact for families reporting hardware issues and coordinate repairs.
• Act as liaison with manufacturers for warranty claims and repairs.
• Be the central communication hub for shipment timelines and asset availability.
• Handle sensitive financial discussions with discretion; support AP/AR and reconciliations.

Job description

Heritage Christian Online School is seeking an Operations & Asset Coordinator in its Inclusive Education division. This full-time, hybrid role in Kelowna, BC oversees the full lifecycle of student technology—from procurement to disposal—and serves as the primary operational liaison among families, staff and vendors.

The position requires 2–3 years in office/ops, experience managing inventory, invoicing, and strong communication skills.