Hybrid Accounts Payable Specialist (ERP/Workday)

Aston Carter; Markham; Hybrid; CAD 28,000 - 33,000; Full time

Job summary

Aston Carter in Markham, Ontario is seeking an Accounts Payable Specialist to manage end-to-end payables across multiple entities in a high-volume environment. You will code invoices, ensure proper approvals, and support the ERP implementation with Workday.

Join a collaborative finance team in a hybrid role; the position offers exposure to a digital transformation, strict payment schedules, and opportunities to improve processes using Excel and SharePoint.

Qualifications

• Proven experience in accounts payable in a high-volume, fast-paced environment.
• Hands-on experience processing invoices from receipt through to payment.
• Knowledge of GST/HST, including calculating recoverable portions across provinces.

Responsibilities

• Manage accounts payable activities for multiple companies in a high-volume, fast-paced environment.
• Review invoices to ensure proper coding, authorization, and supporting documentation in accordance with corporate policies.
• Code and enter invoices accurately into the accounts payable system.
• Prepare spreadsheets to allocate costs to various accounts and cost centers.
• Calculate the recoverable portion of GST and HST across different provinces.
• Manage end-to-end payment processes while adhering to fixed payment deadlines.
• Communicate with internal and external stakeholders to resolve invoice and payment inquiries promptly and professionally.
• Reconcile accounts payable balances and provide analysis of aged payables.
• File approved and paid invoices in an organized and accessible manner.
• Assist with year-end audit activities by preparing schedules, documentation, and supporting information related to accounts payable.
• Process non-PO invoices in a non-PO environment, ensuring accuracy and compliance with internal controls.
• Handle intercompany transactions and process related invoices where required.
• Utilize integrated accounts payable software and ERP systems to process and track payables.
• Use Microsoft Excel to create listings, perform sums, and prepare reports, including working with data from SharePoint and other systems.
• Collaborate closely with the accounting manager and accounts payable team to support continuous improvement and contribute ideas that enhance processes and efficiency.
• Support the finance team during digital transformation initiatives, including adapting to new systems and workflows as part of an ongoing Workday implementation.

Skills

Accounts payable

Invoice processing

GST/HST knowledge

Excel proficiency

Tools

Great Plains

Workday

Excel

SharePoint

Job description

Aston Carter in Markham, Ontario is seeking an Accounts Payable Specialist to manage end-to-end payables across multiple entities in a high-volume environment. You will code invoices, ensure proper approvals, and support the ERP implementation with Workday.

Join a collaborative finance team in a hybrid role; the position offers exposure to a digital transformation, strict payment schedules, and opportunities to improve processes using Excel and SharePoint.