Human Resources Information System Coordinator

Heritage Grocers Group; Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player in retail is seeking an HRIS Coordinator to provide essential administrative support to HR teams. In this dynamic role, you'll manage the HR Information System, assist with personnel records, and ensure smooth HR operations. The ideal candidate will bring strong organizational and communication skills, thrive in a fast-paced environment, and contribute to a culture of integrity and collaboration. Join a team that values your unique perspective and offers opportunities for personal and professional growth while making a positive impact in the community.

Qualifications

• 2-3 years of administrative experience required.
• 1 year of HR experience preferred.
• Bilingual skills are a plus.

Responsibilities

• Administer HR Information System (ADP) and support HR functions.
• Assist with personnel records and data entry.
• Manage HRIS mailboxes and communication.

Skills

Administrative Skills

Time Management

Organizational Skills

Communication Skills

Confidentiality

Multi-tasking

Bilingual (English and Spanish)

Education

High School Diploma or GED

Tools

Microsoft Office (Word, Excel, Outlook)

HRIS/ATS databases

Job description

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Direct message the job poster from Heritage Grocers Group.

At Heritage Grocers Group, how we work is defined by shared values that include absolute integrity, respect, and collaboration. However, it's more than that; it's smart and highly driven people united in purpose to serve one another.

Bring your energy and unique perspective and you'll have the opportunity to grow with us professionally, personally, and financially. You'll be part of a team that genuinely cares about helping you succeed, and you'll work alongside talented colleagues, while making a difference in our communities.

POSITION SUMMARY:

The HRIS Coordinator provides clerical/administrative support to HR Managers and Business Partners and the HRIS Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Administrator for the HR Information System (ADP).
• Assist with day-to-day operations of HR functions and duties.
• Assist Human Resources Managers and Business Partners with processing time-sensitive separations/terminations.
• Administer workflow management, ensuring team member status changes for all banners are processed accurately and efficiently.
• Act as a liaison between team members and the human resources team.
• Perform simple audits that evaluate the accuracy of the workflows and status changes submitted by management.
• Assist with I9 verifications as needed.
• Create and issue Team Member badges and discounts cards for all new hires.
• File, upload, and maintain personnel records (paper and electronic format).
• Perform data entry on HRIS/ATS database.
• Follow procedures and confidentiality policies to safeguard data and information.
• Receive, sort, and route mail. Send confidential documents via Federal Express/UPS delivery.
• Assist Human Resources Leadership with administrative projects and events, including Team Member communication print outs and mailers as needed.
• Manage multiple HRIS mailboxes and communicate effectively with managers and team members in various departments, including HR, Payroll, Legal, and Operations.
• Perform other work-related duties as assigned.

SKILLS AND QUALIFICATIONS:

• High School Diploma or GED equivalent.
• 2-3 years of administrative/clerical experience.
• Minimum of 1 year of experience in Human Resources preferred.
• Strong time management and organizational skills.
• Ability to maintain confidential information.
• Strong communication skills (written and verbal).
• Confident working in a fast-paced, constantly evolving environment and exhibit excellent multi-tasking skills.
• Knowledge of Microsoft Office (Word, Excel, Outlook).
• Knowledge of HRIS/ATS databases preferred.
• Bilingual (English and Spanish) preferred.

PHYSICAL DEMANDS AND WORK CONDITIONS:

• While performing the duties of this job, the Team Member is regularly required to sit, stand, bend, stoop, and use the hands to handle objects, tools, small objects, or controls.
• The work requires the ability to lift or move up to 35 lbs.
• The work environment is that typical of an office.

IMPORTANT DISCLAIMER NOTICE:

The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.

Pay Scale: $19.00 to $21.63

The pay scale above is the salary or hourly wage range that the Company reasonably expects to pay for this position.

Within this range, individual pay is determined by location and other factors including, but not limited to, specific skills, relevant work experience, and relevant education and/or training. This information is provided to applicants in accordance with California Labor Code § 432.3 and state and local minimum wage standards.

Seniority level

Associate

Employment type

Full-time

Job function

Human Resources

Industries

Retail