Human Resources Generalist

Quanser Inc.; Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in Ontario seeks an HR Generalist to support day-to-day HR functions and drive recruitment initiatives. The role involves fostering a positive work environment, managing HRMS, and developing employee programs. Ideal candidates will have a strong HR background, excellent communication skills, and a proactive approach to problem-solving.

Benefits

Health Coverage

Dental Coverage

Vision Coverage

Flexible Hours

Wellness Program

Qualifications

• 3+ years of Human Resources experience.
• Minimum of 2 years of full-cycle recruiting experience.

Responsibilities

• Perform full range of recruitment activities including job postings and interviews.
• Maintain HR records and documentation.
• Administer onboarding and offboarding programs.

Skills

Communication

Problem Solving

Interpersonal Skills

Education

Bachelor’s degree in Human Resources

Tools

HRMS (Humi)

Microsoft Office 365

Job description

We offer a fast-paced, dynamic, and creative environment where your opinions and ideas can make a difference. People who thrive here are all incredibly smart and self-starters who enjoy working in a positive, energetic and ever-changing environment. Quanser thrives on amazing internal and external relationships, so if you are looking for a company where you will enjoy hanging out with your colleagues… this opportunity is for you!

We provide a corporate environment that emphasizes and supports individual growth, offering resources and development opportunities to ensure your long-term success.Our leaders care deeply about your career goals and will try to help you meet your professional aspirations. If all of this sounds like something you will enjoy, we look forward to hearing from you.

POSITION OVERVIEW

We have an immediate need in our Human Resources Department, for an HR Generalist to join the team to help support the day-to-day HR function of the business, as well as to drive the Recruitment & Selection function. This position operates out of our Markham, Ontario office.

As the HR Generalist, you will be instrumental in fostering a positive and engaging work environment where employees feel supported, valued, and empowered to grow both personally and professionally.

Reporting to the Sr. Director, Talent & Engagement, this position will be responsible for a full suite of HR functions, from providing administrative support to owning several HR functions; you will be actively involved in; recruitment & selection, onboarding, HR administration, health & safety, employee programs, training and development, social & corporate events, and more. At times there may be a heavy focus on full-cycle recruiting, so the ideal candidate will possess a proven track record in administering successful recruiting initiatives.

A Quanser continues to grow, there will be a lot of opportunity for the successful candidate to learn and develop within this position. Wearing many hats, your professionalism, diverse capabilities, energetic, outgoing personality and “all-hands-on-deck” approach will assist the team in keeping the company’s enthusiasm and spirit alive every day. You will be a true brand ambassador and encompass our corporate values every day.

RESPONSIBILITIES

· Working with the hiring manager to perform the full range of recruitment activities to help source and fill a wide range of positions including; creating engaging job postings, reviewing and qualifying resumes, pre-screening and/or interviewing candidates, coordinating interviews, and conducting background screening.

· Respond to inquiries from leadership, management, and employees on HR matters and provide appropriate guidance, support and assistance.

· Action day-to-day administrative requests that are submitted to the HR department and provide support to manager.

· Be the key administrator of the HRMS (Humi). Optimize the utilization of the system, this includes transitioning all employee files to the new system, working with the manager and Business Intelligence & Efficiencies team to explore HRMS enhancements to drive productivity and information sharing, and ensuring data hygiene within the system.

· Maintain up-to-date HR records and documentation i.e. HRMS, employee files, policies, templates, reports, contracts, etc.

· Benefits Administration, including new enrolments, terminations, and coverage changes.

· Own and administer the Onboarding/Offboarding programs; work with functional managers to create formalized Onboarding/Offboarding Programs for each department/role (customized where necessary).

· Create clear, engaging employee communications and draft related correspondence to support HR initiatives and organizational updates.

· Work with manager to draft new HR and Corporate policies where required, responsible for developing/updating employee handbook, corporate policies, and other related material, and ensuring it’s published and communicated to all employees, providing training and/or guidance when required.

· Work with manager to find departmental efficiencies, and develop, plan and administer new HR processes and projects to support departmental goals.

· Actively support the corporate Annual Review process.

· Become certified member of Joint Health & Safety Committee and be responsible for all Health & Safety initiatives.

· Oversee HR Special Programs, i.e. Service Recognition Program, Wellness Program (fresh fruit days, walking club, etc.) etc., and coordinate with the Administration team to execute as needed.

· Serve as co-chair of the Social Committee, collaborating with and supporting the Office Manager to deliver all Corporate and Social events, i.e. social committee events (monthly birthday celebrations, BBQs, Fundraising events/activities, Potlucks, etc.), corporate events (annual kick-off, annual boat cruise, town halls, holiday party, etc.).

· Maintain knowledge of trends, best practices, legislation change and new technologies in human resources, talent management and employment law.

· Assist with business travel arrangements, including invitation letters and Visa applications.

· Other duties as assigned.

ESSENTIAL QUALIFICATIONS

· A Bachelor’s degree in Human Resources.

· 3+ years of Human Resources experience.

· Minimum of 2 years of full-cycle recruiting experience.

· Experience with HRMS system (preferably Humi).

· Strong understanding and working knowledge of all relevant Government and legal regulations including Employment Standards Act, Human Rights Code, AODA, Occupational Health & Safety Act, etc.

· Proficient with Microsoft Office 365 (Excel, Outlook, Word, PowerPoint).

· Strong sense of professional accountability; can handle sensitive and confidential information with care and the utmost discretion.

· Excellent communication skills, i.e. business writing and grammar, both verbal and written, with the ability to create corporate communications and presentations.

· Can easily navigate between long-term strategic-level projects, and short-term tactical needs as required to achieve business and people goals.

· Highly approachable and responsive.

· Has the ability to be resourceful and solve problems quickly, efficiently, and appropriately, when required.

· Ability to embrace and drive change.

· Comfortable working both individually and in a dynamic team environment.

· Ability to focus, prioritize, multi-task, and meet deadlines.

· Detail-oriented.

· Open to receiving and giving feedback and suggestions from co-workers and supervisor.

· Motivated and enthusiastic with strong employee-customer service orientation, and exceptional interpersonal skills.

· Possesses confidence in communicating at all levels of the organization and with cross-functional subject matter experts. Comfortable in one-on-one interactions and presenting to larger employee groups on a variety of topics.

· Organized self-starter, with a strong work ethic, who can work effectively with minimal supervision and maintain a high level of accountability.

COMPENSATION AND BENEFITS

Quanser has a team-oriented and technologically passionate culture, offering competitive salaries commensurate with experience level and a full company benefits package which includes health, dental and vision coverage. Compensation for this role will be comprised of base salary plus a performance-based component. Quanser is committed to a healthy work-life balance, offering flexible hours and a wellness program.

ABOUT OUR COMPANY

For over 30 years Quanser has been supplying the world’s universities with the most innovative technology to teach and research the most exciting and important fields in modern engineering — robotics, mechatronics, control, and more.

Our extremely high-value solutions can be found in thousands of research and teaching labs. These labs fundamentally transform the way universities prepare the engineering leaders of tomorrow and build their global reputations. Driverless cars, high-performance drones, and biomedical wonders are the kinds of applications our users are immersed in.

Through continued commitment to brilliant innovation, and non-compromising relationships with our customers, we have built an unparalleled reputation for technology, academic, and thought leadership.

For our team members, we offer a fast-paced, dynamic, and creative environment where your opinions and ideas can make a difference. People who thrive here are self-starters who enjoy working in an unstructured, ever-changing environment. Building successful relationships throughout the organization will be key to your success.

BRING YOUR WHOLE SELF TO WORK

Quanser Consulting Inc. is an equal opportunity employer, committed to fostering a diverse and inclusive workforce that is representative of the communities we serve, as well as providing an accessible workplace. We provide employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

At Quanser we value the unique skills and experiences everyone brings to the company. We strive to provide a supportive and inclusive work environment, and we encourage all qualified candidates to apply, regardless of race, colour, religion, sex (including gender identity and/or expression), national origin, sexual orientation, civil union or relationship status, disability, age, parental status, military service, or other status protected under federal law.

If contacted for an employment opportunity, please advise Human Resources of your preferred pronouns, if you require accommodation, or if you have any other considerations that we might be able to accommodate to ensure you have a positive interview experience.

Know someone who would be a perfect fit? Let them know!