Human Resources Coordinator

Listuguj; Listuguj; On-site; CAD 55,000 - 75,000; Full time

Job summary

Listuguj is seeking a Human Resources Coordinator – Recruitment to manage end-to-end recruitment activities, from posting opportunities to onboarding new hires, ensuring consistency with organizational policies.

You will work with hiring managers, prepare interview materials, coordinate scheduling, conduct reference checks, and maintain confidential files, while upholding priority considerations for Listuguj Mi’gmaq applicants within a respectful community framework.

Qualifications

• Bachelor's degree in HRM, Business Administration, or related field.
• CIHRP designation would be considered an asset.
• 1–3 years of experience in Human Resources preferred.
• Knowledge of Canadian employment legislation and labor standards.
• Proficiency in HRIS and Microsoft Office applications.
• Strong organizational and time-management skills, with attention to detail.
• Excellent written and verbal communication and interpersonal skills.
• Ability to handle confidential information with discretion and integrity.
• Listuguj Mi’gmaq priority candidates will be considered first.

Responsibilities

• Coordinate the full recruitment and selection process from posting to onboarding.
• Develop and maintain job postings, interview questions, grids, and related docs.
• Advertise opportunities through internal and external platforms.
• Receive, review, and organize applications to match requirements.
• Screen and assess applications against qualifications and criteria.
• Arrange interviews and prepare interview materials with Directors.
• Support selection committees and assist hiring managers with evaluations.
• Conduct reference checks and coordinate pre-employment screenings.
• Prepare employment offers, contracts, and related documentation.
• Communicate with applicants throughout the process and coordinate onboarding.
• Maintain confidential recruitment records and timelines.
• Ensure fair practices and policy alignment with employment laws.
• Identify process improvements to enhance candidate experience.

Skills

Organizational skills

Time management

Written and verbal communication

Interpersonal skills

Discretion and integrity

Education

Bachelor's degree in HRM or Business Admin

Tools

HRIS

Microsoft Office

Job description

Title: Human Resources Coordinator

Start Date: January 2027

Term: 1 Year Fixed-Term Contract

Accountable to: Human Resources Manager

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Summary of Function:

The Human Resource (HR) Coordinator – Recruitment is responsible for coordinating and supporting all aspects of the organization’s recruitment and selection processes. This position plays a key role in ensuring that recruitment activities are conducted efficiently, consistently, and in accordance with organizational policies and procedures.

Working closely with hiring managers and directors, the Coordinator oversees recruitment administration from the development and posting of employment opportunities through to candidate selection, offer preparation, and onboarding coordination. The position provides guidance and administrative support throughout the hiring process while ensuring a positive and professional experience for applicants and management.

Job Duties:

• Coordinate the full recruitment and selection process, including the preparation, posting, and distribution of employment opportunities.
• Develop and maintain job postings, position descriptions, interview questions, interview grids, and other recruitment-related documentation.
• Advertise employment opportunities through appropriate internal and external recruitment platforms.
• Receive, review, and organize applications to ensure candidates meet the established position requirements.
• Screen and assess applications against established qualifications and selection criteria.
• Coordinate interviews by communicating with candidates and Directors, arranging schedules, and preparing interview materials.
• Participate in interview processes and provide administrative support to selection committees.
• Assist hiring managers with evaluating candidates and preparing hiring recommendations.
• Conduct reference checks and coordinate pre-employment requirements, including background checks and other applicable screenings.
• Prepare employment offers, contracts, and other recruitment-related documentation for successful candidates.
• Communicate with applicants throughout the recruitment process, including interview invitations, status updates, and unsuccessful candidate notifications.
• Coordinate recruitment-related onboarding activities to support a smooth transition for newly hired employees.
• Maintain accurate and confidential recruitment records, applicant files, and hiring documentation.
• Monitor recruitment timelines and follow up with hiring managers to ensure vacancies are addressed in a timely manner.
• Maintain recruitment tracking systems, databases, and records to monitor vacancies, applications, and hiring outcomes.
• Ensure recruitment practices are fair, consistent, and aligned with organizational policies, procedures, and applicable employment legislation.
• Identify opportunities to improve recruitment processes, practices, and candidate experience.
• Perform other related duties as assigned.

Requirements:

• Bachelor’s Degree in Human Resources Management, Business Administration, or a related field.
• Canadian Indigenous Human Resource Professional (CIHRP) designation would be considered an asset.
• One (1) to three (3) years of experience in Human Resources or a related field is preferred.
• Knowledge of applicable Canadian employment legislation, labour standards, and human resources practices.
• Proficiency in Human Resources Information Systems (HRIS) and Microsoft Office applications.
• Strong organizational and time-management skills, with exceptional attention to detail.
• Excellent written and verbal communication and interpersonal skills.
• Demonstrated ability to handle confidential and sensitive information with professionalism, discretion, and integrity.

• In accordance with LMG Policy, priority consideration will be given first to qualified Listuguj Mi’gmaq applicants, followed by qualified applicants from other First Nation communities, and then other qualified candidates.