Recruitment and HRIS Coordinator

Sipekne'katik First Nation; Nova Scotia; Vor Ort; CAD 40.000 - 46.000; Vollzeit

Benefits dieser Stelle

Sick leave

Health insurance

Dental coverage

Pension plan

Employee & Family Assistance Program

Zusammenfassung

Sipekne'katik First Nation is seeking a Recruitment and HRIS Coordinator to oversee full-cycle recruitment and administer the HRIS within a community-focused organization.

You will ensure accurate data management, assist hiring managers, and enhance HR workflows through system improvements and reporting while supporting Indigenous employment objectives.

Qualifikationen

• Diploma or degree in Human Resources or related field.
• 1–3 years in HR, recruitment coordination, or related role.
• Experience coordinating recruitment processes: postings, screening, interviews.
• Experience with HRIS and maintaining employee data/reports.
• Knowledge of HR practices, policies, and confidentiality.

Aufgaben

• Coordinate full recruitment lifecycle: postings, screening, interviewing, candidate comms.
• Define role requirements with hiring managers for smooth hiring processes.
• Draft and issue offers and new hire documents; conduct pre-employment checks.
• Maintain ATS data and generate recruitment reports; ensure accuracy and privacy.
• HRIS administration: data entry, system updates, access management, reporting.

Kenntnisse

Communication skills

Interpersonal skills

Attention to detail

Time management

Team collaboration

Ausbildung

HR certification (asset)

Tools

HRIS software

Microsoft Office

ATS reporting tools

Jobbeschreibung

Closing

November 20, 2026

Salary Range

$40,000 - $45,500
(Based on Qualifications and Experience)

General Description

Reporting to the Human Resources Manager, the Recruitment and HRIS Coordinator is responsible for
full-cycle recruitment efforts and the administration of the organization’s HR Information System (HRIS).
Ensures accurate and secure data management, supports hiring managers throughout the recruitment
process, and helps improve HR workflows through systems support.

Responsibilities

Recruitment & Onboarding - 45%

Coordinate and manage the full recruitment lifecycle: job postings, resume screening, interview
scheduling, and candidate communication

Collaborate with hiring managers to define role requirements and ensure a smooth hiring
process

Draft and issue offer letters and new hire documentation
Facilitate pre-employment checks (e.g., background, references, verifications)
Assist with new hire onboarding logistics, including system setup and orientation materials
Maintain candidate data in the Applicant Tracking System (ATS) and provide recruitment reports

HRIS Administration - 35%

Serve as the point of contact for all HRIS-related activities, including data entry, system updates,
and user access management

Maintain data integrity across employee records, including job changes, terminations,
compensation, and status updates

Generate standard and ad hoc HRIS reports for compliance, audits, and internal analysis
Support integrations between HRIS and other platforms (e.g., payroll, benefits, timekeeping)
Troubleshoot system issues and liaise with vendors as needed
Recommend improvements for system workflows and user experience

Cross-functional Support - 10%
Handle onboarding coordination and ensure a seamless transition from candidate to employee
Support compliance initiatives through system tracking
Provide backup support to other HR team members during high-volume periods or absences

Administrative Support - 10%
Update templates, forms, and SOPs related to workplace grievances and complaints processes
Support HR projects, onboarding/offboarding documentation, and general clerical tasks

Qualifications and Experience/Skills

Diploma or degree in Human Resources, Business Administration, or related field.
Minimum 1-3 years of experience in human resources, recruitment coordination, HR
administration, or a related role. A combination of education and experience will be considered.
Experience coordinating recruitment processes including job postings, application screening,
interview scheduling, and candidate communication.
Experience working with Human Resources Information Systems (HRIS) and maintaining
employee data and reports.
Knowledge of human resources practices, recruitment processes and policies, and employment
standards.
Understanding of HR information systems and data management practices.
Knowledge of Microsoft Office applications and HR-related reporting tools.
High level of attention to detail and accuracy when maintaining HRIS records and recruitment
documentation.
Strong communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong analytical and problem-solving skills when addressing recruitment or HRIS-related issues.
Effective time management and ability to meet deadlines in a fast-paced environment.
Ability to work collaboratively with HR staff and organizational leaders.
Knowledge of Indigenous and/or Mi’kmaw communities/organizations.
Access to reliable transportation.
Criminal Records Check is required.

Designation and Licensing

HR certification or progress toward certification considered an asset

Working Conditions

In office 5 days per week, Monday to Friday 8:00am to 4:00pm daily, 35 hours weekly

Benefits

This position comes with a variety of benefits including Sick, Personal and Vacation Leave, Health,
Dental, Disability and Life Insurance, an Employee & Family Assistance Program and employer matched
Pension Plan.

We are an equal opportunity employer; however, qualified Aboriginal applicants will be given priority in accordance with the

Aboriginal Employment Preference Policy of the Canadian Human Rights Commission. The Band will not assume any

expenses related to any job application process, included but not limited to travel, relocation, and application development.

Please note certain positions come with mandatory employee benefits.
Only those applicants who qualify for an interview will be contacted.