Human Resources Associate

Kwantlen Polytechnic University; City of Langley; On-site; CAD 52,000 - 76,000; Full time

Job summary

Kwantlen Polytechnic University is seeking a Human Resources Associate to join the Human Resources team. This role reports to the Director of Workforce Advisory and Compensation and supports HRIS data integrity, policy guidance, and benefits inquiries across campus.

The associate will compile and update employee information in the HRIS, provide timely HR information, and assist with contract questions while maintaining confidentiality and professionalism in all interactions.

Qualifications

• Diploma in Business Administration or related field.
• Minimum of two years’ related experience, preferably within a unionized environment.
• Equivalent combination of education and experience acceptable.

Responsibilities

• Compile, document, enter and update employee and job information in the HRIS.
• Provide information, advice and guidance on collective agreements, policies and benefits.
• Support business leaders with contract questions.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

HR processes

Data analysis

Confidentiality

Independent work

Time management

Communication

Policies & benefits guidance

Education

Diploma in Business Administration

Two years’ related experience

Tools

Banner

PeopleSoft

SAP

Microsoft Office

Job description

We are currently seeking a Human Resources Associate to join our Human Resources team.

Job Overview

Reporting to the Director, Workforce Advisory and Compensation, the Human Resources Associate is responsible for providing prompt, accurate and confidential service and support to employees of the University regarding Human Resources issues.

The role is responsible for compiling, documenting, entering and updating employee and job information in the HRIS. The role provides information, advice and guidance to employees regarding relevant collective agreements, policies, and benefits and supports Business Leaders with contract questions.

Education and Experience

• Diploma in Business Administration or related field of study.
• A minimum of two years’ related experience, preferably within a unionized environment.
• Or an equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Demonstrated working knowledge of complex Human Resources/Payroll systems such as Banner, PeopleSoft and SAP.
• Demonstrated working knowledge Microsoft Office.
• Experience handling HR processes and issues related to benefits, recruiting and employee relations.
• Proven ability to adapt to changes in the work environment, manage competing demands and to deal with change, delays or unexpected events, keeping constant sight of the overall objectives couple with strong organizational skills.
• Demonstrated aptitude for exacting and precise work, including ability to perform arithmetic calculations accurately.
• Experience identifying and resolving problems in a timely manner and gathering and analyzing information skillfully.
• Experience presenting data and information in a concise, clear and meaningful manner to individuals and small groups.
• Demonstrated ability to work independently, take initiative and overcome obstacles.
• Proven ability to recognize and maintain highest levels of confidentiality.
• Ability to maintain poise and professionalism in all types of situations.
• Ability to travel between campuses is required.

Competencies

• Leadership: KPU employees inspire, coach, mentor, and support students, employees and KPU as a whole in achieving objectives.
• Accountability: KPU employees demonstrate fiscal accountability and take ownership for their actions, decisions and results.
• Continuous Improvement: KPU employees take a creative approach to opportunities, exploring unique ways to create optimal value for the KPU community.
• Collaboration: KPU employees work in functional and cross-functional teams, coming together to solve complex issues and accomplish objectives that will benefit the KPU community.

Salary Information

The compensation range is the span between the minimum and maximum base salary (as listed above) for a position. Approximately halfway between the minimum and the maximum represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and approximately halfway of the salary range for a job. Annual salary increases are available through participation in the Administrative Performance Management program