Intermediate Administrator, Human Resources

uottawa; Ottawa; On-site; CAD 62,000 - 78,000; Full time

Job summary

The University of Ottawa is seeking an experienced HR/Payroll Administrator to support payroll operations within the HR sector. Reporting to the Intermediate Generalist, you will assist with contracts, onboarding, and work-study coordination to ensure accurate and timely pay.

Required are 2+ years in a similar role, strong knowledge of payroll principles, and bilingual French-English communication. The role is based on Main Campus, with a 35-hour work week and a salary range of $62,027 to

Qualifications

• Postsecondary studies in a related discipline or an equivalent combination of education and work experience.
• Minimum 2 years of demonstrated experience in a similar role.
• Knowledge of payroll principles and the ability to produce reports.
• Strong interpersonal and communication skills with excellent organizational abilities.
• Bilingualism in French and English (spoken and written).

Responsibilities

• Payroll: coordinate payroll processes, monitor workflow, and ensure accuracy and compliance.
• Prepare and submit documents for contracts and onboarding to support payroll continuity.
• Coordinate the Work Study program from posting to cost recovery.
• Provide guidance to managers on onboarding and work-study hour management.
• Provide information to internal clients on HR/payroll policies and deadlines.
• Maintain a records management system for confidentiality and audit readiness.

Skills

Payroll experience

HR administration

Bilingual French and English

Interpersonal skills

Organizational skills

Communication skills

Report generation

Analytical thinking

Education

Postsecondary studies in related discipline

Tools

Financial systems

Spreadsheets

Databases

Email/Internet tools

Job description

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Posting Reason: New Position

Job Type: Employee

Anticipated Duration in Months (for contracts and temporary assignments): 12

Job Family: Human Resources Operations

# of Open Positions: 1

Faculty/Service - Department: HR

Campus: Main Campus

Union Affiliation: SSUO

Date Posted (YYYY/MM/DD): 2026/09/10

Applications must be received BEFORE (YYYY/MM/DD): 2026/09/21

Hours per week: 35

Salary Grade: SSUO Grade 07

Salary Range: $62,027.00 - $78,349.00

About the Faculty of Education:

The Faculty of Education, along with its commitment to the promotion, advancement and dissemination of knowledge in the field of education in general, is actively involved in teacher training. Located on the unceded ancestral lands of Algonquin peoples, the Faculty of Education is proud to promote equity, diversity, and inclusion. Moreover, according to the latest QS ranking, our faculty is ranked among the top 100 in the world, and fifth in Canada, for research.

Position Purpose

Reporting to the Intermediate Generalist, Human Resources , the incumbent performs a variety of activities to support the human resources and payroll operations of the sector while ensuring compliance with related policies and procedures. Assist with other administrative functions (maintenance of office equipment, mail distribution, etc.) as required.

In this role, your responsibilities will include:

• Payroll: Coordinate the payroll process for various employee groups within the sector, monitor payroll workflow, track daily activities, monitor compliance with related policies and implement changes as requested in order to ensure integrity and transparency of the payroll process. Prepare and submit requests for remuneration and other documentation necessary to initiate required action in employee records in order to minimize the possibility of an interruption in the employee's pay. Verify payroll reports for accuracy and liaise with central Payroll service to reconcile any inconsistencies. Identify and resolve any discrepancies related to payroll information to minimize the possibility of a negative impact on the affected employee.
• Human resources: Prepare and submit all forms and documentation necessary for the generation of contracts to ensure the continuity in the employee's pay. Liaise with central Human Resources to stay abreast of any changes in general policies and procedures related to human resources and payroll administration. Coordinate the process for the Work Study program (from posting to cost recovery) to support operational needs of the sector. Provide guidance to managers to facilitate onboarding and develop tools for effective management of work-study hours.
• Information and client service: Provide information to internal clients on various human resources and payroll processes, deadlines and policies to ensure that these are well understood and properly implemented.
• Records management: Maintain an effective filing and records management system to preserve discretion of highly confidential information for personnel of the sector and to ensure that complete and accurate documentation is available for future reference or audit purposes.

What you will bring:

• Knowledge of administration and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience.
• Minimum 2 years of demonstrated experience in a similar role.
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail.
• Experience in interpreting, explaining and applying policies and regulations.
• Experience in a human resources environment.
• Experience with and understanding of payroll principles.
• Experience in producing reports.
• Ability to produce high quality work under pressure while meeting strict deadlines.
• Strong interpersonal and communication skills.
• Strong organizational skills.
• Bilingualism - French and English (spoken and written).

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and