Human Resources Associate

ubc; Kelowna; On-site; CAD 64,000 - 91,000; Full time

Job summary

The Human Resources Associate at UBCO is responsible for the recruitment function within Human Resources, providing guidance to management and coordinating job postings. The role responds to inquiries from union representatives, reviews recruitment documentation for faculty, staff and students, and supports Workday recruitment processes.

You will advise on policies and collective agreements, assist with staff evaluations, and liaise with payroll and benefits to ensure accurate hiring and

Qualifications

• Responsible for recruitment and staffing activities within Human Resources.
• Coordinates job postings and responds to inquiries from union representatives.
• Reviews and authorizes recruitment documentation for faculty, staff and students.
• Supports Workday recruitment processes and client usage.
• Ensures compliance with policies and collective agreements across the campus.

Responsibilities

• Provide recruitment advice and coaching to client departments, including posting deadlines and selection processes.
• Develop interview questions and participate in interview panels when required.
• Oversee electronic recruiting system (Workday) and provide support to technical teams.
• Advise on documentation and appointment procedures for hiring staff and faculty.
• Monitor recall/internal placement and notification of vacancies to departments.

Job description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Human Resources, Level A

Job Title

Human Resources Associate

Department

UBCO I Human Resources Advising 2 Jones I Human Resources

Compensation Range

$5,692.25 - $8,179.50 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 16, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

This position is subject to the satisfactory completion of required background checks

About UBC

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Human Resources Associate is responsible for the recruitment function within Human Resources. Provides advice to all management levels of the organization as well as coordinates the job posting process, responds to enquiries from union representatives regarding posting and internal placements, and reviews and authorizes all recruitment documentation for faculty, staff and students. This position will have an increased focus on client support for resolving matters related to Workday. Provides general information regarding the interpretation of collective agreements and handbooks as well as recruitment policies, procedures and best practices to all levels of management including Associate Vice Presidents and Deans. Supports job evaluation and classification processes and administers compensation processes for all employee groups on the Okanagan campus including regular liaising with payroll and benefits staff.

Organizational Status

Reports to the Human Resources Advisor, UBCO. Works with and takes direction from the Senior Associate and other Human Resources Advisors. Acts as liaison to client departments. Works collaboratively with Administrative Assistants.

Work Performed

1. Provides recruitment advice, coaching and guidance to client departments by:

• Guiding the hiring process for staff and faculty hires. Advising and coaching client departments concerning appropriate staff recruiting practices including: behavioural interviewing; classification; posting deadlines; recall/internal/external processes.
• Advising on and supporting the development of interview questions, in-baskets tests, and preparation of position descriptions. May participate in departments' interview panels as a voting member on hiring committees when required. Participating and or co-facilitating in Selection Interviewing Workshops.
• Overseeing electronic recruiting system (Workday), supporting client use. Providing ongoing feedback to technical support with a focus on Workday. Participating in the development of on-line web support training.
• Advising client departments regarding documentation and appointment procedures for hiring, staff, faculty and students.
• Proactively reviews and authorizes faculty and staff appointments, leaves of absence and honoraria payments for faculty and authorizes tuition waivers, ensuring compliance with UBC policies and procedures, Collective Agreements with the Faculty Association, AAPS, BCGEU, and other agreements with Service Canada, Human Resources & Skills Development Canada, Citizenship and Immigration Canada and Canada Revenue Agency regulations.
• Ensuring that appointments have been made in accordance with the terms of collective agreements, or the conditions of employment for the respective groups.
• Producing staff employment contract letters and advising on amendments to existing staff and faculty offer letters/contracts.
• Monitoring the recall and internal staff placement process. Notifying employees who are on recall or internal placement of existing vacant positions. Notifying recruiting departments of availability of candidates who are on recall or internal placement list.
• Developing written content for workshops and delivering staff recruitment training to clients as required.
• Advising academic departments and faculty members on matters regarding faculty and staff appointment procedures, such as proper ranking of new faculty positions and benefits eligibility for faculty and staff employee groups. Approving faculty and staff members' eligibility for benefits in accordance with University policy and collective agreements.
• Providing general information to academic departments concerning tenure and promot