Human Resources Associate - Competition ID: 4765

Kwantlen Polytechnic University; City of Langley; Hybrid; CAD 63,000 - 88,000; Full time

Benefits offered by this job

Hybrid work

Extended health & dental benefits

Tuition waiver

Job summary

Kwantlen Polytechnic University (KPU) seeks a Human Resources Associate to support employees on HR issues, maintain HRIS data, and guide decisions on policies and benefits. The role reports to the Director of Workforce Advisory and Compensation and requires confidentiality and accuracy in handling employee information.

The ideal candidate holds a Diploma in Business Administration or related field with at least two years of experience, preferably in a unionized setting, and proficiency with

Qualifications

• Diploma in Business Administration or related field.
• Minimum of two years’ related experience, preferably within a unionized environment.
• Or an equivalent combination of education and experience.

Responsibilities

• Provide prompt, accurate and confidential HR service and support to employees.
• Compile, document, enter and update employee and job information in the HRIS.
• Advise on relevant collective agreements, policies and benefits; support leaders with contracts.

Skills

HRIS systems

Microsoft Office

Analytical skills

Communication

Education

Diploma in Business Administration

Equivalent combination of education and experience

Tools

Banner

PeopleSoft

SAP

Job description

Kwantlen Polytechnic University (KPU) is Canada’s only polytechnic university, proudly serving the South Fraser region for more than 40 years. With campuses in Surrey, Richmond, Langley, and Cloverdale, KPU is deeply connected to the communities it serves and to the diverse cultures, backgrounds, and lived experiences of its students. Through academic excellence, applied learning, innovation, and strong industry and community partnerships, KPU prepares students for meaningful futures.

As an open-access university, KPU is powered by the people who live and work here. We believe every employee plays a meaningful role in supporting student learning and success. We are honoured to carry the name of the Kwantlen First Nation and are committed to equity, inclusion, reconciliation, and respectful relationships. As one of BC’s Top Employers, KPU is dedicated to fostering a supportive, inclusive, and engaged workplace where employees feel valued, connected to purpose, and empowered to make an impact.

We invite you to explore your next career opportunity at KPU and discover how your work can contribute to a university where thought truly meets action.

Competition ID: 4765

Internal Closing Date: Open Until Filled

External Closing Date: Open Until Filled

# of Openings: 1

Salary Information: 5 – Administrative Salary Grid - $63,156 to $88,418

Employment Type: Temporary Full Time

Workplace Type: Hybrid

Travel Frequency: Occasional travel between campuses is required.

Employee Group: Administration/Management

Days of Work (BCGEU):

Hours of Work (BCGEU):

Hours per Week (BCGEU):

We are currently seeking a Human Resources Associate to join our Human Resources team.

Job Overview

Reporting to the Director, Workforce Advisory and Compensation, the Human Resources Associate is responsible for providing prompt, accurate and confidential service and support to employees of the University regarding Human Resources issues. The role is responsible for compiling, documenting, entering and updating employee and job information in the HRIS. The role provides information, advice and guidance to employees regarding relevant collective agreements, policies, and benefits and supports Business Leaders with contract questions.

Education And Experience

• Diploma in Business Administration or related field of study.
• A minimum of two years’ related experience, preferably within a unionized environment.
• Or an equivalent combination of education and experience.

Knowledge, Skills And Abilities

• Demonstrated working knowledge of complex Human Resources/Payroll systems such as Banner, PeopleSoft and SAP.
• Demonstrated working knowledge Microsoft Office.
• Experience handling HR processes and issues related to benefits, recruiting and employee relations.
• Proven ability to adapt to changes in the work environment, manage competing demands and to deal with change, delays or unexpected events, keeping constant sight of the overall objectives couple with strong organizational skills.
• Demonstrated aptitude for exacting and precise work, including ability to perform arithmetic calculations accurately.
• Experience identifying and resolving problems in a timely manner and gathering and analyzing information skillfully.
• Experience presenting data and information in a concise, clear and meaningful manner to individuals and small groups.
• Demonstrated ability to work independently, take initiative and overcome obstacles.
• Proven ability to recognize and maintain highest levels of confidentiality.
• Ability to maintain poise and professionalism in all types of situations.
• Ability to travel between campuses is required.

Competencies

• Leadership: KPU employees inspire, coach, mentor, and support students, employees and KPU as a whole in achieving objectives.
• Accountability: KPU employees demonstrate fiscal accountability and take ownership for their actions, decisions and results.
• Continuous Improvement: KPU employees take a creative approach to opportunities, exploring unique ways to create optimal value for the KPU community.
• Collaboration: KPU employees work in functional and cross-functional teams, coming together to solve complex issues and accomplish objectives that will benefit the KPU community.

Job Description

Please click here for a more detailed job description

Salary Information

The compensation range is the span between the minimum and maximum base salary (as listed above) for a position. Approximately halfway between the minimum and the maximum represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and approximately halfway of the salary range for a job. Annual salary increases are available through participation in the Administrative Performance Management program

Total Rewards

As a part of our total rewards offerings, KPU also offers extended health and dental benefits, healthcare spending account, generous vacation package, defined pension plan, parenthood top-up, sick leave, long-term disability, life insurance, professional development days, tuition waiver, inhouse training & development, inter-campus transportation, and more!

Note: Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time.

Visit https://www.kpu.ca/hr for more information on KPU’s workplace, culture and total rewards.

Note to Applicants

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at [e-mail].

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.

We thank all applicants for their interest in employment with KPU. Only candidates who are legally eligible to work in Canada will be considered; only those selected for an interview will be contacted.