Human Resources Administrator – Part Time

Pauktuutit; Ottawa; On-site; CAD 20,000 - 30,000; Part time

Job summary

Pauktuutit in Ottawa is seeking a dependable HR Administrator to join our Human Resources team part-time, three days weekly in-office. You will support employee records, onboarding, recruitment coordination, and HR communications, while handling data entry and confidential information.

Ideal candidates are currently studying HR or Business Administration and eager to gain practical HR experience in a collaborative, values-driven environment that emphasizes Inuit priorities and professional

Qualifications

• Currently pursuing a Human Resources, Business Administration, Office Administration, or related post-secondary program is considered an asset.
• Experience in administrative, office, customer service, or HR support roles is preferred.

Responsibilities

• Provide general administrative support to the Human Resources department.
• Assist with maintaining and updating employee files and HR records.
• Assist with recruitment and onboarding activities, including scheduling interviews and preparing onboarding materials.
• Respond to routine employee and HR-related inquiries or direct questions to the appropriate team member.
• Assist with data entry and maintaining HR information in internal systems.
• Support the preparation and distribution of HR communications, forms, and notices.
• Assist with scheduling meetings, training sessions, and other HR activities.
• Support HR projects and special assignments as required.
• Maintain confidentiality and manage sensitive employee information appropriately.
• Perform other duties as assigned to meet the evolving needs of the organization.

Skills

Microsoft Office

HRIS

Recruitment

Onboarding

Data entry

Record management

Communication

Team collaboration

Education

Currently enrolled in HR or Business Administration program

Tools

Microsoft Office

HRIS

Job description

Job Purpose

We are seeking a dependable, organized, and service-oriented Human Resources Administrator to join our Human Resources team on a part-time basis, working three days per week in office.

The successful candidate will provide administrative and coordination support across a variety of HR functions, helping to ensure that employee records, documentation, communications, and day-to-day HR activities are maintained accurately and efficiently.

This is an excellent opportunity for a student or individual currently pursuing studies in Human Resources, Business Administration, or a related program who is interested in gaining practical experience in an HR environment.

Primary Responsibilities Include:

• Provide general administrative support to the Human Resources department.
• Assist with maintaining and updating employee files and HR records.
• Assist with recruitment and onboarding activities, including but not limited to scheduling interviews and preparing onboarding materials.
• Respond to routine employee and HR-related inquiries or direct questions to the appropriate team member.
• Assist with data entry and maintaining HR information in internal systems.
• Support the preparation and distribution of HR communications, forms, and notices.
• Assist with scheduling meetings, training sessions, and other HR activities.
• Support HR projects and special assignments as required.
• Maintain confidentiality and manage sensitive employee information appropriately.
• Perform other duties as assigned as needed to meet the mandate and evolving needs of the organization.

Knowledge Skills and Abilities (IQ Principles)

Core Competencies

• Guided by Inuit Values and principles: The future for Inuit women inspires the work that we do, and all Inuit Women have opportunity to participate and see themselves reflected in our vision and priorities whether through our Board, Delegates, Working Groups, or Regional Inuit organizations.
• Collaboration: We recognize that each of us has strengths that contribute to the We respect the views of others, and we interact with diplomacy and sensitivity with the goal of building rapport. We encourage an environment of open communication and sharing of information. We are focused on building trusting relationships and creating a stronger environment to deliver more integrated results, and work towards a shared vision.
• Inclusion: Everyone is respected, valued, and supported and can achieve their full potential. We make decisions considering opinions, unique needs, and strengths of the Inuit community and relevant stakeholders while upholding Pauktuutit’s vision, and values. Whether internally with our team or externally in communities, we will focus on providing resources that enable the removal of barriers to equitable access and opportunity.
• Innovation: We are deeply committed to continuously moving forward to improve the life experience of Inuit, driven by evidence-based decisions and We are committed to and challenge each other to energize, engage, and inspire others to continually learn, adapt, and shape a better future, supported with reliable change management.
• Ethics and integrity: We demonstrate honesty, reliability, accountability, and high professional standards and are seen as responsible, trustworthy, and exhibit commitment to Pauktuutit’s vision, mission, and priorities in driving sustainable change. Our Code of Conduct informs us of our decision making.

Functional Competencies:

• Strategic Thinking – Ability to create a clear vision, model end-to-end value creation, key objectives and what it takes to inspire others to achieve desired outcomes; ability to understand the organizations position relative the opportunity; can scale from big picture to details anticipating emerging trends and leveraging the right resources for the best communications strategies and tactics.
• Project Management – ability to understand and communicate interdependencies that lead to the critical path; assess and communicate progress toward long-term A strong aptitude for managing multiple priorities and files simultaneously. Superior skills at managing workloads and prioritizing activities across multiple projects
• Excellent interpersonal and relationship management skills with strong ability to develop and sustain relationships with a wide range of stakeholders; ability to positively interact and build relationships with a wide range of internal (Executive leadership, Director Peers, and own team) and external stakeholders (Federal, provincial, and territorial leaders)
• Critical thinking and the ability to perform in-depth analyses of a range of extremely complex problems requiring evaluation of multiple intangible variables and alternative solutions, leveraging discretion and sound judgement to make accurate and timely decisions.
• Self-reflection, a high degree of discretion, tact, negotiation, leadership, and facilitation skills and ability to navigate differences in opinion and difficult conversations.
• Excellent communicator and storyteller – clear, concise, and articulate both written and verbal
• A Team Leader and Builder with ability to motivate high performing, strongly engaged
• Excellent business acumen including a comprehensive understanding of policy matters and the relevance to Inuit and Pauktuutit.
• Strong problem solving, negotiation and conflict resolution Proven ability to influence policy makers; Action and results oriented.

Administration:

• Proficiency with Microsoft Office Suite , including Word, Excel, Outlook, and Teams.
• Familiarity with web-based software or HR information systems is an asset.
• Ability to maintain organized electronic records.
• Ability to multiple tasks and prioritize work effectively.
• Ability to work independently while also contributing effectively as part of the team.
• I am willing to learn and take initiative.

Education:

• Currently enrolled in a Human Resources, Business Administration, Office Administration, or related post-secondary program is considered an asset.
• A combination of education, training, and relevant experiences may also be considered.

Experience:

• Experience in administrative, office, customer service, or HR support role is preferred.
• Experience working in a professional office environment is an asset.
• Experience supporting HR activities such as recruitment, onboarding, employee records, scheduling, or data entry is considered an asset.
• Experience managing confidential information with discretion is an asset.
• Language – English, Inuktitut and French preferable