Human Resources Assistant

Altis; Ottawa; On-site; CAD 42,000 - 54,000; Full time

Job summary

Altis in Ottawa is seeking a bilingual HR Assistant for an 18-month contract within the post-secondary education sector. You will support employees throughout their employment journey, balancing administrative tasks with meaningful HR support.

You will maintain accurate records in the HRIS, assist with recruitment and onboarding, handle confidential information, and provide timely payroll and reporting support.

Qualifications

• 1+ year of HR experience in administration or related role.
• Post-secondary education in HR, Business Administration, or related field, or equivalent experience.
• Bilingual communication in English and French, written and verbal.

Responsibilities

• Provide day-to-day administrative support to HR team, including documentation and file maintenance.
• Support recruitment and onboarding by scheduling interviews and preparing employment documents.
• Maintain accurate employee information in HRIS and ensure confidentiality.
• Respond to employee inquiries and provide timely HR-related support.
• Assist with payroll by entering data and supporting reporting requirements.
• Prepare reports and contribute to HR process improvements.

Skills

Bilingual EN-FR

HR administration

Payroll support

Recruitment onboarding

Customer service

Excel proficiency

Data accuracy

Education

Post-secondary education in HR or related field

Tools

ADP

HRIS

Job description

Language: Bilingual, English and French (written and spoken)

Duration: 18-month contract

Background Check Requirement: A satisfactory criminal background check and professional reference checks are required.

About the Opportunity

Join a collaborative Human Resources team within the post-secondary education sector as a Bilingual HR Assistant, where you'll play an important role in supporting employees throughout their employment journey. This is an excellent opportunity for an organized and service-oriented HR professional who enjoys balancing administrative responsibilities with meaningful employee support.

Working closely with the HR team, you'll contribute to day-to-day operations while helping maintain accurate employee records, supporting recruitment and onboarding activities, and ensuring HR processes run smoothly. As an HR Assistant, you'll be part of an environment that values collaboration, professionalism, and continuous learning.

What's In It for You

• Opportunity to build your HR career in a supportive and collaborative environment
• Exposure to a broad range of human resources functions, including recruitment, HR administration, and payroll support
• A workplace that values teamwork, service excellence, and professional development
• Meaningful work supporting employees in an education-focused organization

Your Responsibilities

• You’ll provide day-to-day administrative support to the Human Resources team, including preparing documentation, maintaining files, and coordinating HR activities
• You’ll support recruitment and onboarding by scheduling interviews, preparing employment documentation, and assisting with new hire processes
• You’ll maintain accurate employee information within the HR information system and ensure records remain current and confidential
• You’ll respond to employee inquiries and provide timely support on HR-related requests
• You’ll assist with payroll administration by entering data and supporting reporting requirements
• You’ll prepare reports, monitor HR documentation, and contribute to ongoing HR projects and process improvements

Skills and Qualifications

• 1+ year of experience in human resources, administration, or a related support role
• Post-secondary education in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience
• Bilingual communication skills in English and French, both written and verbal
• Experience providing excellent customer service in a professional environment
• Experience using an HRIS, ADP, or a similar system is considered an asset
• Strong proficiency with Microsoft Office, particularly Excel, along with excellent organizational and time management skills
• High level of professionalism, discretion, attention to detail, and the ability to handle confidential information