Human Resources Administrator

Our Children, Our Future/Nos enfants, notre avenir; Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading organization in Ontario is seeking an HR Administrator to provide high-quality administrative support in people and culture activities. The role involves managing employee files, recruitment, onboarding, and ensuring effective use of resources. Candidates should have a post-secondary degree in Human Resources or a related field, along with 1-3 years of HR administrative experience. Strong organizational and communication skills are essential, along with proficiency in HR software and Microsoft Office.

Qualifications

• 1-3 years of experience in an HR administrative role.
• Knowledge of WSIB claims and incident report management.

Responsibilities

• Provide secretarial and administrative support in HR activities.
• Manage employee files and recruitment support.
• Ensure confidentiality and professionalism.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Problem Solving

Education

Post-Secondary degree or diploma in Human Resources

Tools

HR software (ADP)

Microsoft Office Suite

Job description

This position requires written and verbal proficiency in both official languages (English/French).

Responsibilities:
The HR Administrator will be responsible for providing a consistently high standard of secretarial and administrative support in all people and culture activities. This role will include providing assistance in the organization of the overall workload and ensure the effective use of manpower and resources to assist in the smooth running of the department. This role focuses on managing employee files, recruitment support, onboarding, data entry for HR reporting, visa and permit tracking, general administration, and incident report management, while maintaining confidentiality and professionalism.

Qualifications and Skills:
I. Education & Certificates
o Post-Secondary degree or diploma in Human Resources, Business Administration, or a related field.
o Willingness to pursue professional development an asset.
o Current CPIC
o Valid “G” Ontario driver’s license and access to a reliable vehicle (required).

II. Experience
o 1-3 years of experience in an HR administrative role.
o Experience with international recruitment and immigration programs (RNIP, OINP, IRCC, work permits, etc.) is an asset.
o Knowledge of the child care and non-profit sector is an asset.
o Knowledge of WSIB claims, return-to-work coordination, and incident report management an asset.

III. Skills
o Strong understanding of HR policies, employment laws, and best practices.
o Excellent organizational skills, attention to detail, and ability to multitask.
o Strong interpersonal and communication skills, with a high level of discretion and confidentiality.
o Ability to exhibit tact, diplomacy and good judgement with high standard of ethics.
o Ability to examine information or a situation, make recommendations and/or problem solve.
o Proficiency in HR software (ADP), Microsoft Office Suite, and data management systems.