Intermediate Administrator, Human Resources

University of Ottawa; Ottawa; On-site; CAD 59,000 - 75,000; Full time

Job summary

The University of Ottawa is seeking an Intermediate Administrator in Human Resources to support payroll operations and ensure compliance with policies. The role involves coordinating payroll, preparing contracts, and providing client service. Ideal candidates will have experience in HR, strong organizational skills, and be bilingual in French and English.

Benefits

Health and Wellness Programs

Mental Health Workshops

Counseling Resources

Qualifications

• Minimum 2 years of demonstrated experience in a similar role.
• Knowledge of administration and human resources principles.

Responsibilities

• Coordinate payroll process for various employee groups.
• Prepare documentation for contracts and liaise with HR.
• Provide information to internal clients on HR processes.

Skills

Bilingualism

Interpersonal Skills

Organizational Skills

Communication Skills

Client Service Orientation

Initiative

Planning

Education

Postsecondary Studies in a Related Discipline

Tools

Financial Systems

Spreadsheets

Databases

Job description

Intermediate Administrator, Human Resources page is loaded

Intermediate Administrator, Human Resources

Apply locations Ottawa, ON Main Campus time type Full time posted on Posted 6 Days Ago time left to apply End Date: May 19, 2025 (4 days left to apply) job requisition id JR23112

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Job Type:

Employee

Duration in Months(for fixed-term jobs):

12

Job Family:

Human Resources Operations

# of Open Positions:

1

Faculty/Service - Department:

HR

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted:

May 08, 2025

Applications must be received BEFORE :

May 19, 2025

Hours per week:

35

Salary Grade:

SSUO Grade 07

Salary Range:

$59,038.00 - $74,574.00About the Faculty of Education:
The Faculty of Education, along with its commitment to the promotion, advancement and dissemination of knowledge in the field of education in general, is actively involved in teacher training. Located on the unceded ancestral lands of Algonquin peoples, the Faculty of Education is proud to promote equity, diversity, and inclusion. Moreover, according to the latest QS ranking, our faculty is ranked among the top 100 in the world, and fifth in Canada, for research.

Position Purpose
Reporting to the Intermediate Generalist, Human Resources ,the incumbent performs a variety of activities to support the human resources and payroll operations of the sector while ensuring compliance with related policies and procedures. Assist with other administrative functions (maintenance of office equipment, mail distribution, etc.) as required.

In this role, your responsibilities will include:

• Payroll: Coordinate the payroll process for various employee groups within the sector, monitor payroll workflow, track daily activities, monitor compliance with related policies and implement changes as requested in order to ensure integrity and transparency of the payroll process. Prepare and submit requests for remuneration and other documentation necessary to initiate required action in employee records in order to minimize the possibility of an interruption in the employee’s pay. Verify payroll reports for accuracy and liaise with central Payroll service to reconcile any inconsistencies. Identify and resolve any discrepancies related to payroll information to minimize the possibility of a negative impact on the affected employee.

• Human resources: Prepare and submit all forms and documentation necessary for the generation of contracts to ensure the continuity in the employee’s pay. Liaise with central Human Resources to stay abreast of any changes in general policies and procedures related to human resources and payroll administration. Coordinate the process for the Work Study program (from posting to cost recovery) to support operational needs of the sector. Provide guidance to managers to facilitate onboarding and develop tools for effective management of work-study hours.

• Information and client service: Provide information to internal clients on various human resources and payroll processes, deadlines and policies to ensure that these are well understood and properly implemented.

• Records management: Maintain an effective filing and records management system to preserve discretion of highly confidential information for personnel of the sector and to ensure that complete and accurate documentation is available for future reference or audit purposes.

What you will bring:

• Knowledge of administration and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience.

• Minimum 2 years of demonstrated experience in a similar role.

• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail.

• Experience in interpreting, explaining and applying policies and regulations.

• Experience in a human resources environment.

• Experience with and understanding of payroll principles.

• Experience in producing reports.

• Ability to produce high quality work under pressure while meeting strict deadlines.

• Strong interpersonal and communication skills.

• Strong organizational skills.

• Bilingualism – French and English (spoken and written).

#LI-GC1

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [e-mail] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

About us

The University of Ottawa is a dynamic community of students, professionals and academics pursuing great things. Our vision for the university of tomorrow is one that reflects the diversity of our people, their ideas and their lived experiences. We believe in the power of representation and in increasing the diversity of our faculty and staff to support this objective.

We’re committed to an inclusive workplace that acknowledges and celebrates all voices, fosters personal and professional development and challenges you to reach new heights.

Health and Wellness

Join a vibrant community that puts your health and wellness first. With mental health workshops, counselling resources, meetings on the move, and countless fitness resources, you'll have everything you need to find balance in your life. Programs and resources designed with you in mind.

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