Human Resources Administrator

BC First Nations Justice Council; British Columbia; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

A leading organization in British Columbia is seeking a Human Resources Administrator to provide essential support within their HR department. The role involves administrative duties, project management, and fostering a positive workplace culture. Ideal candidates will have a strong understanding of Indigenous culture and experience in HR operations. This full-time position offers a supportive environment and a competitive salary range, with a focus on diversity and inclusion.

Benefits

Health Benefits

Dental Benefits

Paid Vacation

RRSP/TFSA Savings Plans

Qualifications

• Completion of a one- or two-year college diploma or related program.
• Four years of progressively responsible secretarial or clerical experience preferred.
• Two years of human resources experience is an asset.

Responsibilities

• Provide administrative support and project management to HR staff.
• Maintain confidentiality and promote a positive workplace culture.
• Assist with recruitment and selection of staff.

Skills

Confidentiality

Project Management

Communication

Attention to Detail

Education

College Diploma

Tools

Microsoft Office

Human Resource Software

Job description

Human Resources Full Time British Columbia

Empowered by the First Nations Leadership Council and in partnership with the provincial and federal governments, the BC First Nations Justice Council (BCFNJC) is responsible to 204 First Nations in BC. Our mandate is to reduce the overrepresentation of Indigenous people in the criminal justice system and to support Nations as they move to sovereignty over justice.

The BCFNJC is rapidly growing, and we are seeking team members who understand the gravity of this responsibility and are excited by the opportunity. Indigenous people in BC deserve world-class legal services and programs. We are seeking to hire staff who share our vision and will not stop until we reach our goal. We take our mandate seriously but also strive for a balanced, caring work environment that is respectful and supportive.

Position Summary :

Reporting to the Regional Human Resources Directors, the Human Resources (HR) Administrator will play a crucial supporting role in BCFNJC’s HR department, within a complex work environment. The HR Administrator is the focal point of communication for the human resources team, with efficiency always being the key goal. The role will be responsible for providing a consistently high standard of administrative support and project management to the human resources staff. Other responsibilities will include organizing the overall workload and scheduling, as well as ensuring the effective use of resources to assist in the smooth running of the department.

The HR Administrator provides departmental reception and highly confidential administrative support to the team; and performs clerical duties in support of the recruitment and selection of staff and other department functions. The ideal candidate will have a deep understanding of Indigenous culture, and the unique challenges faced by an Indigenous-led organization.

Key Duties and Responsibilities :

• Function within the guidelines of BCFNJC’s River of Unity and Kinship Protocol.
• Maintain a high level of confidentiality and discretion on all matters.
• Promote a positive workplace culture.
• Prepare, input, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material.
• Monitor HR emails for distribution to appropriate HR representatives.
• Schedule and confirm appointments, meetings and prepare necessary materials for Regional HR Directors and team when required.
• Order items as needed (including cultural supplies, office supplies, gifts, etc.).
• Answer telephone and electronic enquiries and relay telephone calls and messages.
• Function as a representative of HR at engagements when required and with appropriate advanced notice.
• Record and prepare minutes of meetings.
• Arrange travel schedules and make reservations.
• Compile data, statistics and other information and may conduct research.
• Organize engagements, trainings and conferences as needed.
• Stay up to date and document procedures and use of current software.
• Setup and maintain an efficient electronic filing system, ensuring record keeping is kept in accordance with BCFNJC’s taxonomy guidelines for easy retrieval of documents.
• Schedule appointments for interviews when department capacity requires it.
• Assist recording, mailing and / or filing appropriate employment documents specific to the various classifications of employees.
• Send correspondence for the various classifications of applicants as needed.
• Process incoming mail and other materials; prioritize materials for action; distribute outgoing mail.
• Prepare materials for new employee orientation sessions, staff development, and other employee communications, as assigned.
• Support the HR Project lead as backup for maintaining database and files for training certificates and records for conditions of employment.
• Orders department supplies, materials, and equipment; ensures requisitions are appropriately authorized, and monitors payments.
• Monitor the department budget and tracks expenditures.
• Assists with special projects.
• Perform other Human Resources related duties as directed by Regional HR Directors or HR Managers.
• Coordinates with other BCFNJC administrative staff and team leads.
• Perform other related duties as assigned enthusiastically and without hesitation.

Qualifications and Experience :

• Completion of a one- or two-year college diploma or other related program of study.
• Four years of progressively responsible secretarial or clerical experience preferred.
• Two years of human resources experience and / or knowledge of human resources operations is an asset.
• Equivalent combinations of education and experience will be evaluated.
• A Knowledge of First Nations history, current context, and processes of colonialism.
• Ability to maintain and preserve strict confidentiality.
• Minimum of three years’ experience in a high-paced office environment or equivalent.
• Must be computer literate with specific experience in Microsoft Windows, Microsoft Office, and Windows programs WORD and EXCEL; experience in Human Resource software will be helpful.
• Ability to work with all levels of employees and departments.
• Well versed in proper grammar, spelling, punctuation, and composition.
• Knowledge of and / or experience with project management.
• Proven skill to format and draft correspondence, forms, reports, and proposals.
• Ability to accurately proofread materials.
• Ability to work under pressure and meet deadlines.
• Ability to organize, prioritize and multi-task.
• Ability to take initiative and work with minimal supervision.
• Effective verbal and written communication skills, including the ability to develop and deliver presentations.
• Strong attention to detail and problem-solving skills.
• Ability to remain adaptable to situations and learn new skills as required.
• Work collaboratively in a team environment.
• Ability to prioritize tasks and manage time in an effective manner.
• Proactive and self-motivated with a strong sense of initiative.
• Strong leadership & supervisory experience; ability to lead, coach and direct staff, oversee project management, and maintain timekeeping systems.
• Ability to maintain strict confidentiality and demonstrate a high level of professional with tact and good judgment in dealing with sensitive issues.
• Demonstrated ability to exhibit a high level of emotional intelligence in navigating a complex working environment.
• A clear criminal reference check (CPIC) will be a condition of employment.

Job Description :

Human Resources Administrator

Reporting :

This position reports to the Regional Human Resources Directors.

Location :

Any BCFNJC location, Hybrid or Remote, BC

Benefits :

Extended benefits package that includes health and dental, personal days, paid vacation, and RRSP / TFSA savings plans.

Pay Range :

Starts at $55,000-$70,000. Salary will be commensurate with experience and education.

Full-time (35 hours / week); 8 : 30 am - 4 : 30 pm Mondays to Fridays.

While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds, preference will be provided to Indigenous applicants in accordance with section 41 of the BC Human Rights Code. Candidates of Indigenous background are encouraged to self-identify on their application.