Human Resources Administrator

Methanex Corporation; Vancouver; Hybrid; CAD 65,000 - 81,000; Full time

Job summary

Methanex Corporation is seeking an Administrative Assistant to support their Vancouver HR team. This role involves general administrative tasks, coordinating events, and managing travel arrangements. The ideal candidate will have strong organizational skills and 2+ years of relevant experience. A competitive salary and benefits are offered, along with a hybrid work environment.

Benefits

Annual performance bonus program

Generous pension plan

Extended benefits coverage

Employee share purchase program

Generous time off program

Qualifications

• 2+ years’ experience in a similar role.
• Detail-oriented with strong administrative skills.

Responsibilities

• Provide general administrative support to HR teams.
• Coordinate travel and visa requirements.
• Organize and coordinate logistics for meetings and events.

Skills

Interpersonal Skills

Communication Skills

Time Management

Organizational Skills

Attention to Detail

Education

Post-secondary education in Business Administration

Job description

We are Methanex : a leading producer and supplier of methanol to North America, Asia Pacific, Europe and South America, with our corporate head office located in Vancouver, BC.

What’s In It For You

• A competitive total rewards package that includes a base salary, annual performance bonus program, generous pension plan, extended benefits coverage, generous time off program, employee share purchase program and hybrid work options
• The expected hiring salary range is CAD $65,000 to $81,000, but may be reviewed for exceptionally qualified candidates
• Opportunity to make a real impact with a global leader, working collaboratively with colleagues around the world and with direct line of communication with the executive leadership team
• Beautiful, newly renovated downtown office with an excellent view and snack / soda bar for when you are onsite

This position reports to the Manager, Human Resources and provides support to the Vancouver-based Human Resources and Total Rewards teams, which includes travel and event planning and coordination, filing, documentation, invoicing support, photocopying and other administrative tasks.

In addition, with support of the Executive Assistant for Corporate Resources, this position plans HR department activities such as teambuilding and holiday events.

This position is integral to the efficiency of the department by creating a well-organized and functional environment by handling the day-to-day administrative activities to enable the HR team to focus on the critical business objectives for the department .

Position Responsibilities

• General Administrative Support to; Vancouver HR team, HR Directors, Total Rewards team and Talent Development team as required.
• Coordinate conference calls and meetings (internal and external), including booking rooms and equipment, setting up catering; and preparing agendas for Vancouver based HR teams.
• Coordinate travel and visa requirements within guidelines of the Global Travel Guidelines. Prepare comprehensive travel itinerary for travellers.
• Process all invoices in a timely manner; prepare and properly code expense reports; reconcile monthly to ensure targets are being met.
• Organize and coordinate logistics related to meetings, dinners, events, and agendas, including booking travel and / or accommodation for GHRL.
• Supports with document management.
• Aid in the orientation of new team members.
• Support Executive Assistant in peak periods (e.g. GHRT face-to-face meetings) and provide backup coverage during absences. Overload coverage for Vancouver HR team when required.
• Plan and coordinate the HR teambuilding and holiday events in collaboration with EA.
• Act as a proactive team member of the Vancouver administration assistants’ team, attending all meetings and sharing information where applicable. Provide support to other admin assistants when possible.
• Support Vancouver HR team and global directors with day-to-day activities and projects.
• Serve as member of SharePoint super-user team and manage permissions on SharePoint to ensure proper security of sensitive documents and data.
• Support content creation and posting for HR related pages.
• Support Vancouver HR team as needed with the coordination of training and development sessions, for example : MLE, Switch On, and Lunch and Learns.

Position Qualifications

• 2+ years’ experience in a similar role
• Post-secondary education in the field of Business Administration and / or Human Resources would be an asset.
• Strong interpersonal, relationship building and communication skills, very strong administrative skills (planning, organizing, coordinating, implementing)
• Must be detail oriented.
• Skilled at proofreading and editing documentation.
• Ability to manage confidential issues with tact and diplomacy.
• Expert time management skills and loves the challenge of managing multiple activities at the same time.
• Proactive, self-directed, and highly motivated, sense of humour and ability to be flexible; balanced perspective.
• Ability to respond to on-going, multiple, and varied demands.
• Ability to perform under pressure in a demanding environment with a high degree of confidentiality

At Methanex, we believe that having a diverse team and an inclusive workplace creates a better culture, better decisions and a better company. We are committed to a diverse organization that values different perspectives, backgrounds, skills and abilities. As an equal opportunity employer, we encourage applications from all qualified individuals and strive to accommodate anyone who may have specific needs.

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