HSE Records Migration Specialist

Valleyview Co-op; Medicine Hat; On-site; CAD 42,000 - 54,000; Full time

Job summary

South Country Co-op is seeking an HSE Administrator to support a major project migrating employee profiles and HSE documentation to a new records management platform. This temporary full-time position is expected to last about 4 to 5 months and reports to the HSE Manager.

The role blends detail-oriented data work with administrative tasks, requires accuracy, independence, and a continuous improvement mindset.

Qualifications

• Minimum of 2 years of administrative experience, preferably in records management, compliance, health, safety & environment, or project support environment.
• Experience working with data migration, records management systems, or software implementation projects is considered an asset.
• Demonstrated advanced proficiency with Microsoft Office Suite and Adobe Acrobat, particularly Excel, Word, and PowerPoint, with the ability to efficiently manage and organize large volumes of information.
• Strong attention to detail and a proven ability to perform high-volume, repetitive data entry and administrative tasks while maintaining a high degree of accuracy and consistency.
• Ability to work independently, manage priorities effectively, and remain focused and productive when carrying out routine, process-driven work with minimal supervision.
• Strong aptitude for learning and utilizing new technologies and digital systems; experience managing electronic records, databases, or document management platforms is considered an asset.
• Excellent organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.
• Proven ability to work independently while collaborating effectively with cross-functional teams.
• High level of integrity, confidentiality, accountability, and professionalism.
• General knowledge of health, safety & environment legislation is considered an asset.

Responsibilities

• Supporting the implementation and administration of our new Health, Safety & Environment Management System (HSEMS) records management platform.
• Exporting employee records, reports, and documentation from the current HSEMS records system.
• Importing employee records, reports, and documentation into the new HSEMS records system while ensuring accuracy and completeness.
• Assisting with the organization and maintenance of health, safety & environment documentation and records.
• Creating, maintaining, and organizing employee and location profiles within the new records management system.
• Providing guidance and training to team members on the use of the new records system.
• Conducting data validation and quality assurance checks to ensure record accuracy.
• Other administrative duties as required.

Skills

Microsoft Office

Data migration

Records management

Attention to detail

Independent worker

Tools

Adobe Acrobat

Excel

Word

PowerPoint

Job description

South Country Co-op is seeking an HSE Administrator to support a major project migrating employee profiles and HSE documentation to a new records management platform. This temporary full-time position is expected to last about 4 to 5 months and reports to the HSE Manager.

The role blends detail-oriented data work with administrative tasks, requires accuracy, independence, and a continuous improvement mindset.