HSE Admin & Front Desk Coordinator

Gemini Machine Works Inc.; Edmonton; On-site; CAD 42,000 - 64,000; Full time

Job summary

Gemini Machine Works Inc. in Nisku (Edmonton area) is seeking an administrative professional to support shipping, receiving, and QEHS documentation. You will handle phone inquiries, greet visitors, and manage daily paperwork while coordinating with suppliers and service providers.

Ideal candidates bring strong MS Office skills, ERP data entry experience, and a focus on accuracy in quality documentation such as MTRs and conformance certificates.

Qualifications

• High school diploma required.
• 3+ years of admin experience in a machining, fabrication, or oilfield manufacturing environment preferred.
• Experience with ERP data entry for receiving and inventory (E2 Shop System an asset).
• Exposure to quality documentation (MTRs, certificates of conformance, NDE/heat treat reports) is a plus.

Responsibilities

• Serve as the main contact for all incoming phone calls.
• Greet guests and visitors professionally.
• Manage day-to-day paperwork for shipping and receiving.
• Coordinate with suppliers and 3rd-party service providers on POs and deliveries.
• Confirm receipt of material and system input.

Skills

Excel

MS Office

Customer-facing

Verbal & Written

Problem Solving

Confidential Handling

Education

High school diploma

Post-secondary certificate in business administration

Tools

E2 Shop System

Job description

Gemini Machine Works Inc. in Nisku (Edmonton area) is seeking an administrative professional to support shipping, receiving, and QEHS documentation. You will handle phone inquiries, greet visitors, and manage daily paperwork while coordinating with suppliers and service providers.

Ideal candidates bring strong MS Office skills, ERP data entry experience, and a focus on accuracy in quality documentation such as MTRs and conformance certificates.