HRIS Specialist

Calgary Co-op; Calgary; On-site; CAD 80,000 - 100,000; Full time

Benefits offered by this job

Opportunity to own HR systems

Collaborative environment

Growth-focused role

Job summary

A leading cooperative in Alberta is seeking an experienced HRIS Specialist to bridge HR and IT operations. This role involves optimizing HR systems for scalability and efficiency, managing documentation, and guiding system enhancements involving Oracle HCM. With responsibilities in business analysis, testing, and training, successful candidates will have over 10 years in HRIS and strong stakeholder management skills. Join a collaborative environment that offers an impactful opportunity to shape HR processes.

Qualifications

• 10+ years of experience in HRIS, HR operations, or business analysis.
• Hands-on experience with Oracle HCM is preferred.
• Experience documenting business processes and supporting system enhancements.

Responsibilities

• Partner with HR leaders to translate business needs into system solutions.
• Maintain documentation for core HR processes and workflows.
• Develop and action test strategies and user acceptance testing.

Skills

Business analysis

Requirements gathering

Process mapping

Testing and defect management

Communication

Stakeholder management

Problem-solving

Customer service orientation

Education

Post-secondary education in HR, Business, Information Systems

Tools

Oracle HCM

Job description

We are looking for an experienced HRIS Specialist to join our HR team. This role is a critical bridge between HR and IT, ensuring our systems effectively support efficient, accurate, and scalable HR operations. Reporting to the Vice President – HR, this role owns HR process documentation, translates HR requirements into end-to-end system solutions, coordinates testing for upgrades and changes, manages defects and impacts, and builds HR capability through training and support.

As the HRIS Specialist, you will act as the business analyst and systems expert for HR—translating business needs into system solutions, optimizing processes, and driving continuous improvement across the employee lifecycle.

What You’ll Do

Business Analysis & Solution Design

• Partner with HR leaders to understand business needs and translate them into system solutions.
• Develop business requirements, process maps, use cases, and functional specifications.
• Collaborate with IT and vendors to design scalable, end-to-end HR solutions.

HR Process Ownership

• Own and maintain documentation for core HR processes and workflows.
• Identify and action opportunities to standardize, simplify, and automate processes.
• Ensure documentation reflects current system design and practices.

System Management & Optimization

• Support and enhance Oracle HCM modules.
• Monitor system performance, issues, and recommend and action process and configuration improvements to improve efficiency, compliance, usability, and data quality.
• Ensure data integrity and consistent HR system functionality.

Testing & Change Management

• Develop and action test strategies, scripts, scenarios, and UAT plans for upgrades, releases, and enhancements.
• Lead or coordinate regression testing and user acceptance testing for Oracle HCM changes.
• Track defects and partner with IT/vendors to actively resolve issues
• Assess the impact of patches, upgrades, and releases on HR processes, controls, data, and user experience.

Training & Enablement

• Develop user guides, job aids, and training materials
• Train HR users on system functionality and best practices
• Drive adoption of new processes and system enhancements

Stakeholder Collaboration

• Build strong working relationships with HR leaders, subject matter experts, IT, and vendors.
• Translating technical concepts into user-friendly language
• Ensure change impacts are identified, communicated, and managed appropriately.

What You Bring

Qualifications

• Post-secondary education in HR, Business, Information Systems, or related field
• 10+ years of experience in HRIS, HR operations, or business analysis
• Hands‑on experience with Oracle HCM (preferred), must have HRIS experience in a cloud environment.
• Experience documenting business processes, gathering requirements, and supporting system implementations and enhancements.
• Experience with testing methodology & training users with strong understanding of core HR processes across the employee lifecycle.

Key Skills

• Strong business analysis and requirements gathering
• Process mapping and documentation expertise
• Knowledge of end-to-end HR processes
• Testing (UAT, regression) and defect management experience
• Excellent problem-solving and root‑cause analysis skills
• Strong communication and stakeholder management
• Ability to manage multiple priorities in a fast‑paced environment
• High degree of accuracy, judgment, and customer service orientation.

Success in This Role Looks Like

• Well‑documented, standardized HR processes
• Smooth system upgrades with minimal disruption
• Reduced defects and faster issue resolution
• Strong adoption and confidence in Oracle HCM across HR
• Effective partnership between HR and IT

Why Join Us

• Opportunity to own and shape HR systems and processes
• High‑impact role partnering with HR, IT, and leadership
• Collaborative and growth‑focused environment