HR& Payroll Specialist

Skills for Change; Toronto; Hybrid; CAD 65,000 - 68,000; Full time

Benefits offered by this job

Health and dental coverage

Hybrid or flexible work arrangements

Job summary

Skills for Change, based in Toronto, seeks an experienced HRIS, payroll & HR operations specialist for a maternity leave contract. The role focuses on ADP Workforce Now to support payroll, HR data integrity, and SOPs.

The successful candidate will handle employee records, biweekly payroll changes, HR processes, and benefits administration, collaborating with HR and Finance to ensure accuracy and compliance.

Qualifications

• Post-secondary diploma or degree in Human Resources Management, Business Administration, or equivalent experience.
• 3-5 years strong hands-on experience using ADP Workforce Now is required.
• Preferred 3 years of HR coordination, HR administration, or HR operations experience.
• Demonstrated experience independently navigating ADP Workforce Now and processing employee changes.
• Practical experience supporting biweekly payroll administration and preparing payroll change information.
• Experience with benefits administration, recruitment, onboarding, employee documentation, and HR record maintenance.
• Working knowledge of Ontario employment legislations, including Employment Standards Act 2000, Occupational Health and Safety Act, Ontario Human Rights Code; and AODA.
• Strong proficiency in Microsoft Office, particularly SharePoint, Excel, Word, Outlook, and Teams.
• Excellent attention to detail, organization, and time-management skills.
• Demonstrated discretion and sound judgment when handling confidential employee and payroll information.

Responsibilities

• Maintain accurate employee records and process changes in ADP Workforce Now.
• Process new hires, promotions, salary changes, transfers, leaves, employment status changes, and terminations.
• Review HRIS data for accuracy and resolve routine discrepancies.
• Generate reports and support employee data audits and HRIS process improvements.
• Assist employees and managers with routine ADP Workforce Now questions and system navigation.
• Prepare biweekly payroll change spreadsheets and processing.
• Update payroll information in ADP Workforce Now and ensure deadlines.
• Collaborate with HR, Finance, and payroll to resolve discrepancies.
• Support recruitment activities, onboarding, and employee communications.
• Maintain confidential HR files and records.
• Assist with benefits administration and HR documentation.
• Support safety documentation and compliance requirements.
• Participate in process improvements and HR reporting.
• Perform other HR duties as assigned.

Skills

Attention to detail

Time management

Communication skills

Discretion and sound judgment

Organizational skills

Education

Post-secondary diploma or degree in Human Resources Management, Business Administration, or equivalent experience

Tools

ADP Workforce Now

Microsoft Office Suite (SharePoint, Excel, Word, Outlook, Teams)

Job description

JOB CLASSIFICATION: HR& Payroll (HRIS) Specialist

DEPARTMENT: Human Resources

COMPANY: Skills for Change

LOCATION: 1655 Dupont St (Hybrid,3 days in office per week)

HOURS: 35 hours per week (Monday to Friday, with occasional evening/weekend hours)

CONTRACT TYPE: Non-Unionized (12-months maternity leave coverage contract, possible extension to 18 months)

PAY RATE: $65,000- $68,000 per year

REPORTS TO: Manager, HR& Labour Relations

START DATE: Immediately

APPLICATION DEADLINE: September 7, 2026

COMPANY:

Located on the traditional territories of the Mississaugas of the Credit, the Anishnabeg, the Chippewa, Haudenosaunee, and the Wendat peoples, Skills for Change is working towards advancing the Sustainable Development Goals for the Greater Toronto and Hamilton Area. Named Charity Village’s Best Non-Profit Employer—Diversity, Equity, and Inclusion, and winner of the 2021 Canada Volunteer Awards for innovation, our organization is committed to reducing poverty, improving mental health, eliminating gender-based violence, building community, eradicating systemic racism, and creating sustainable communities for all immigrants, refugees, and underserved communities.

Founded in 1982, Skills for Change is a leading non-profit organization serving immigrants and refugees in Canada. Our mission is to build welcoming and equitable communities. Skills for Change is known for pioneering programs that respond to shifting immigration and workplace trends and lead to employment. We create skills development opportunities for immigrants and refugees to access and fully participate in the workplace and wider community. Our Agency has played a major role in uplifting immigrant and equity-seeking communities for over 43 years. As one of the leading holistic service providers in our sector, Skills for Change offers more than 25 programs and services and annually serves 16,000 people who are newcomers, immigrants, and equity-seeking.

POSITION OVERVIEW:

We are seeking an experienced HRIS, payroll & HR operations specialist to join our Human Resources team on a maternity leave contract. This role is ideal for an HR professional with advanced, hands-on expertise in ADP Workforce Now who can confidently leverage the system to support HR operations, payroll administration, data integrity, and continuous process improvement.

As the department’s primary HRIS resource, you will be responsible for administering and optimizing ADP Workforce Now, processing employee lifecycle transactions, supporting biweekly payroll changes, developing and maintaining HRIS procedures and standard operating procedures (SOPs), troubleshooting system issues, and working directly with ADP Support to resolve technical and system-related inquiries. We are seeking someone who understands how to maximize the capabilities of ADP Workforce Now and can recommend best practices to improve HRIS processes and efficiency.

In addition to HRIS and payroll responsibilities, you will support a variety of HR operations, including benefits administration, recruitment, onboarding, employee documentation, and general HR coordination. The successful candidate is a proactive, detail-oriented HR professional with strong technical expertise, exceptional organizational skills, and a commitment to delivering accurate and responsive HR services.

RESPONSIBILITIES:

1. HRIS and ADP Workforce Now

• Maintain accurate employee records and process employee changes in ADP Workforce Now.
• Process new hires, promotions, salary changes, transfers, leaves, employment status changes, and terminations.
• Review HRIS data for accuracy and resolve routine discrepancies.
• Generate reports and support employee data audits and HRIS process improvements.
• Assist employees and managers with routine ADP Workforce Now questions and system navigation.

2. Payroll Administration

• Prepare and maintain the biweekly payroll change spreadsheet.
• Gather, review, and process approved payroll-related changes within established deadlines.
• Update applicable employee and payroll information in ADP Workforce Now.
• Support payroll changes related to new hires, terminations, salary adjustments, leaves, benefit deductions, retroactive adjustments, and other employee changes.
• Cross-check HR documentation, payroll spreadsheets, and HRIS records for accuracy.
• Work closely with HR, Finance, and payroll contacts to resolve routine payroll discrepancies.

3. HR Operations and Employee Administration

• Support recruitment activities, including job postings, candidate screening, interview coordination, and candidate communications.
• Prepare HR letters, employment agreements, contract extensions, salary change letters, employment change documentation, and general employee communications.
• Maintain accurate and confidential employee files and HR records.
• Support employee lifecycle processes, including onboarding, employment changes, leaves, and offboarding.
• Respond to routine employee and manager questions regarding HR processes, documentation, benefits, and payroll administration.
• Support occupational health and safety documentation, training records, workplace inspections, and related compliance requirements.
• Support HR reporting, tracking, documentation, and process improvement initiatives.
• Other assigned HR duties as required.

4. Benefits Administration

• Process benefit enrolments, changes, dependent updates, and terminations.
• Maintain accurate benefit information and support the review of benefit deductions.
• Respond to routine employee questions regarding benefit eligibility and administrative processes.
• Liaise with benefit providers and internal stakeholders as required.

QUALIFICATIONS:

• Post-secondary diploma or degree in Human Resources Management, Business Administration, or equivalent experience.
• 3-5 years strong hands-on experience using ADP Workforce Now is required.
• Preferred 3 years of HR coordination, HR administration, or HR operations experience.
• Demonstrated experience independently navigating ADP Workforce Now and processing employee changes.
• Practical experience supporting biweekly payroll administration and preparing payroll change information.
• Experience with benefits administration, recruitment, onboarding, employee documentation, and HR record maintenance.
• Working knowledge of Ontario employment legislations, including Employment Standards Act 2000, Occupational Health and Safety Act, Ontario Human Rights Code; and AODA.
• Strong proficiency in Microsoft Office, particularly SharePoint, Excel, Word, Outlook, and Teams.
• Excellent attention to detail, organization, and time-management skills.
• Strong written and verbal communication skills.
• Demonstrated discretion and sound judgment when handling confidential employee and payroll information.

Strong Assets:

• At least 5 years of direct hands-on experience with ADP Workforce Now.
• CHRP designation (or actively pursuing it) is an asset.
• Experience working in a unionized environment.
• Experience in a non-profit, public sector, broader public sector, or community services organization.

BENEFITS:

• Health and dental coverage.
• Hybrid or flexible work arrangements.

ADDITIONAL INFORMATION:

Skills for Change provides learning and training opportunities for immigrants, refugees, and equity-seeking groups to access and fully participate in the workplace and wider community, including persons with disabilities, newcomers to Canada (including refugees), Indigenous peoples, members of visible minorities, children or youth, women of all ages including seniors, and the LGBTQ2 community.

Skills for Change offers accommodation for applicants with disabilities in each stage of the hiring process. If you are contacted regarding a job opportunity, please advise if you require accommodation. This document is available in alternate format on request. We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.

Artificial Intelligence (AI) Disclosure: AI technology is not used at the screening stage of the hiring process, including evaluating applicants.