Payroll and Benefits Specialist

CHATS; Aurora; Hybrid; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive compensation

Comprehensive benefits

Defined contributions pension

EAP and wellness programs

Job summary

CHATS is seeking a Payroll & Benefits Specialist to oversee full-cycle payroll and employee benefits for a diverse York Region team. This hybrid role reports to Finance and collaborates with HR and other departments to ensure payroll accuracy, timeliness, and compliant reporting.

Ideal candidates will have PCP designation or ongoing certification, 3+ years of payroll experience, and strong ADP Workforce Now knowledge, along with proficiency in Excel and confidentiality in handling sensitive data.

Qualifications

• PCP designation or in-progress certification.
• Minimum three years of payroll administration experience.
• Experience with ADP Workforce Now payroll and Time & Attendance.
• Experience administering benefits and pension programs.
• Strong knowledge of payroll legislation and best practices.
• Excellent analytical and reconciliation skills.
• Proficiency in Excel and MS Office.
• Strong organizational skills and ability to meet deadlines.

Responsibilities

• Process bi-weekly payroll accurately using ADP Workforce Now.
• Maintain payroll records, earnings, deductions, benefit enrollments, and pension information.
• Collaborate with HR on hires, transfers, promotions, leaves, and terminations.
• Manage time and attendance data and resolve payroll exceptions.
• Prepare payroll-related government filings and year-end documents.
• Support payroll budgeting, variance analysis, and management reporting.
• Assist with audits by preparing payroll schedules and reconciliations.
• Respond to payroll inquiries from employees and agencies.
• Identify opportunities to improve payroll processes and controls.

Skills

PCP designation

Payroll administration

ADP Workforce Now

Time & Attendance

Excel

Attention to detail

Communication

Tools

ADP Workforce Now

Time & Attendance

Excel

Job description

Salary Range: $60,000.00 To $65,000.00 Annually

Payroll & Benefits Specialist

Full-Time | Hybrid (Aurora, ON)

35 hours/week | Monday–Friday (8:30 AM–4:30 PM)

Join a team that makes a difference.

At CHATS, we believe seniors deserve to live independently, safely, and with dignity in their own homes. Every day, our team of dedicated professionals supports thousands of older adults across York Region and South Simcoe through high-quality home and community services.

We're looking for a detail-oriented Payroll & Benefits Specialist who is passionate about accuracy, service excellence, and supporting employees behind the scenes. In this role, you will play an essential part in ensuring our employees are paid accurately and on time while administering benefits and pension programs that support their well-being.

If you enjoy working with numbers, solving complex payroll issues, and collaborating across departments, we'd love to hear from you.

What You'll Do

Reporting to the Finance Manager, you will be responsible for the full-cycle payroll process and administration of employee benefits for a diverse workforce. Working closely with Human Resources and Finance, you will help ensure payroll accuracy, compliance, and continuous process improvement.

Your responsibilities will include:

• Process bi-weekly payroll accurately and on schedule using ADP Workforce Now.
• Maintain employee payroll records, earnings, deductions, benefit enrolments, and pension information.
• Collaborate with Human Resources to process new hires, transfers, promotions, pay changes, leaves, and terminations.
• Manage time and attendance data, ensuring payroll exceptions are resolved before processing.
• Calculate retroactive pay adjustments, vacation payouts, and other special payroll transactions.
• Administer employee benefit plans, pension enrolments, and premium reconciliations.
• Prepare payroll-related government filings including Records of Employment (ROEs), T4s, T2200s, and other statutory reporting.
• Complete payroll reconciliations including WSIB, EHT, pension, and benefit reporting.
• Prepare payroll journal entries and support monthly and year-end financial reporting.
• Assist with payroll budgeting, variance analysis, and management reporting.
• Support annual external audits by preparing payroll schedules and reconciliations.
• Respond professionally to payroll and benefits inquiries from employees, government agencies, and external partners.
• Identify opportunities to improve payroll processes, controls, and reporting.

What You Bring

We're looking for someone who combines technical payroll expertise with exceptional attention to detail and a collaborative approach.

Qualifications

• Payroll Compliance Professional (PCP) designation or actively working toward certification.
• Minimum three (3) years of payroll administration experience.
• Experience using ADP Workforce Now payroll processing, including Time & Attendance.
• Experience administering employee benefits and pension programs.
• Strong knowledge of payroll legislation and payroll best practices.
• Excellent analytical, reconciliation, and problem-solving skills.
• Advanced proficiency with Microsoft Excel and Microsoft Office applications.
• Exceptional organizational skills with the ability to manage competing priorities and meet strict deadlines.
• Demonstrated accuracy and attention to detail.
• Excellent communication and customer service skills.
• Ability to maintain strict confidentiality with high degree of diplomacy.
• Fluency in both official languages (English or French) or other languages, considered an asset..

Why Join CHATS?

At CHATS, you'll become part of an organization that values collaboration, respect, innovation, and continuous learning. We recognize that our employees are our greatest asset and are committed to fostering an inclusive and supportive workplace. We offer:

• Collaborative, mission-driven, and values-based organization
• Hybrid work environment with flexibility
• Competitive compensation and comprehensive benefits
• Defined contributions pension plan
• Employee and Family Assistance Program
• Employee wellness support
• Ongoing training, development, and leadership growth opportunities
• Strong culture of recognition, appreciation, and teamworkA workplace culture grounded in CHATS’ Wellness Framework and Relationship-Based Care.

Core Competencies

Successful candidates will demonstrate:

• Teamwork and Collaboration
• Continuous Quality Improvement
• Accountability and Integrity
• Ethics and Professionalism
• Risk Awareness and Sound Judgment

This job posting is for an existing vacancy.

Use of Artificial Intelligence in Recruitment

At CHATS, our recruitment process consistently prioritizes people. AI tools may be employed for interview note-taking and summarizing; however, every application and interview is thoroughly reviewed by our hiring team before making any hiring decision. We are committed to leveraging technology responsibly and upholding fairness, transparency, and respect throughout all stages of recruitment.

Our Commitment to Equity & Accessibility

CHATS is an equal opportunity employer committed to building a diverse, inclusive, and accessible workplace. We welcome applications from all qualified individuals and provide accommodations throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Our recruitment and hiring processes will be modified to accommodate disabilities, upon request.

We thank all applicants for their interest, only those selected for an interview will be contacted.