HR & Payroll Operations Coordinator

FPS Food Process Solutions Corporation; Richmond; On-site; CAD 52,000 - 65,000; Full time

Job summary

FPS Food Process Solutions Corp. is seeking a proactive HR Coordinator to manage payroll, support HR operations, maintain accurate employee records, and ensure compliance with employment standards in Canada.

You will handle bi-weekly payroll, HR reporting, benefits administration, recruitment support, onboarding/offboarding, and employee inquiries, collaborating with the HR Manager to optimize payroll and HR processes.

Qualifications

• Degree or diploma in Human Resources, Business Administration, or a related field.
• 2–3 years of hands-on experience in HR and payroll administration.
• Experience with HRIS platforms; working knowledge of ADP Workforce Now and UKG Ready is a strong asset.
• Previous experience in HRIS implementation and configuration will be considered as an asset.
• Excellent Knowledge in Microsoft Applications, including Word, Excel, PowerPoint and Visio.
• Exceptional attention to detail, with the ability to multi-task and handle confidential information with discretion.
• Demonstrates a high level of integrity, strong work ethic, and professionalism.
• A collaborative team player who is cheerful, stable, well-organized, detail-oriented, and self-motivated.
• Excellent verbal and written communication skills in English; proficiency in Cantonese or Mandarin is an asset.
• Strong problem-solving skills with a proactive, adaptable, and solution-oriented mindset.
• Immediate availability is preferred.

Responsibilities

• Process bi-weekly payroll for all employees, ensuring accuracy, compliance with employment regulations, and adherence to internal policies.
• Maintain and update payroll records, including employee deductions, benefits, and tax filings.
• Perform regular payroll audits and reconciliations to ensure data accuracy and promptly resolve any discrepancies.
• Work closely with the HR Manager to ensure smooth and efficient payroll and HR operations.
• Administer employee benefits programs and assist employees with related inquiries.
• Prepare and analyze a variety of HR reports, including headcount, retention, and organizational charts.
• Provide support in a full spectrum of Human Resources functions, including recruitment & selection, compensation & benefits administration, employee relations & communications, training, etc.
• Responsible for employee life cycle management within the HRIS, including staff records, employment contracts, onboarding, and offboarding processes.
• Respond promptly to employee inquiries, escalating issues when necessary.
• Support business visa application preparation as needed.
• Support the implementation and administration of HR policies and procedures.
• Perform other duties as assigned.

Skills

HRIS knowledge

Payroll processing

Data accuracy

Communication skills

Problem solving

Team collaboration

English proficiency

Education

Diploma/Degree in HR or Business Administration

Tools

ADP Workforce Now

UKG Ready

Microsoft Word

Excel

PowerPoint

Visio

Job description

FPS Food Process Solutions Corp. is seeking a proactive HR Coordinator to manage payroll, support HR operations, maintain accurate employee records, and ensure compliance with employment standards in Canada.

You will handle bi-weekly payroll, HR reporting, benefits administration, recruitment support, onboarding/offboarding, and employee inquiries, collaborating with the HR Manager to optimize payroll and HR processes.