HR & Payroll Administrator — On-Site, RRSP Match & PTO

Kibbi Technologies Inc.; Halifax; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Dental care

Designated paid holidays

Paid vacation

RRSP match

Extended health care

RRSP

Job summary

Kibbi Technologies Inc. is seeking a detail-oriented Human Resources & Payroll Administrator to ensure accurate bi-weekly payroll, manage benefits, and support HR initiatives in a fast-paced environment in Wolfville, Nova Scotia.

You will handle payroll processing, ROEs, benefits administration, onboarding, recruitment support, and HR compliance for approximately 50–100 year-round and seasonal staff in hospitality/agriculture. Reports to CFO.

Qualifications

• Diploma or degree in HR, Business Administration, Accounting, or a related field.
• Minimum 3 years of experience in payroll and HR administration.
• CPHR designation (or working toward it) is an asset.
• PCP designation is an asset.
• Experience administering employee benefits and retirement savings plans.
• Strong knowledge of Canadian payroll legislation and employment standards.
• Experience with payroll and HR software.
• Advanced Microsoft Excel skills.
• Exceptional organizational skills and attention to detail.
• Ability to maintain strict confidentiality.
• Excellent communication and interpersonal skills.

Responsibilities

• Prepare, process, and reconcile bi-weekly payroll.
• Ensure accurate recording of hours, overtime, vacation, holiday pay, and other earnings.
• Process new hires, terminations, wage adjustments, and status changes.
• Maintain payroll records and ensure compliance with employment standards and tax legislation.
• Prepare ROEs and year-end payroll documentation.
• Respond to employee payroll inquiries.
• Administer the group health and dental benefits program.
• Manage enrollment, changes, and terminations.
• Administer the Group RRSP program.
• Liaise with benefits providers about claims and billing.
• Reconcile monthly benefit invoices.
• Maintain employee files and HR documentation.
• Coordinate onboarding and offboarding, employment agreements and correspondence.
• Track vacation, leaves of absence, and entitlements.
• Coordinate recruitment postings and interviews.
• Support performance review administration.
• Maintain HR policies and handbook updates.
• Assist with training records and compliance.
• Ensure compliance with Nova Scotia Labour Standards and employment legislation.
• Maintain confidentiality of employee information.
• Prepare HR and payroll reports for management.
• Support payroll and benefit forecasts for budgeting.

Skills

Organized

Detail-oriented

Communication skills

Confidentiality

Independent worker

Education

Diploma or degree in HR/Business

CPHR designation (asset)

PCP designation (asset)

Tools

Payroll software

HR software

Excel

Job description

Kibbi Technologies Inc. is seeking a detail-oriented Human Resources & Payroll Administrator to ensure accurate bi-weekly payroll, manage benefits, and support HR initiatives in a fast-paced environment in Wolfville, Nova Scotia.

You will handle payroll processing, ROEs, benefits administration, onboarding, recruitment support, and HR compliance for approximately 50–100 year-round and seasonal staff in hospitality/agriculture. Reports to CFO.