Human Resources & Payroll Administrator

Kibbi Technologies Inc.; Halifax; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Dental care

Designated paid holidays

Paid vacation

RRSP match

Extended health care

RRSP

Job summary

Kibbi Technologies Inc. is seeking a detail-oriented Human Resources & Payroll Administrator to ensure accurate bi-weekly payroll, manage benefits, and support HR initiatives in a fast-paced environment in Wolfville, Nova Scotia.

You will handle payroll processing, ROEs, benefits administration, onboarding, recruitment support, and HR compliance for approximately 50–100 year-round and seasonal staff in hospitality/agriculture. Reports to CFO.

Qualifications

• Diploma or degree in HR, Business Administration, Accounting, or a related field.
• Minimum 3 years of experience in payroll and HR administration.
• CPHR designation (or working toward it) is an asset.
• PCP designation is an asset.
• Experience administering employee benefits and retirement savings plans.
• Strong knowledge of Canadian payroll legislation and employment standards.
• Experience with payroll and HR software.
• Advanced Microsoft Excel skills.
• Exceptional organizational skills and attention to detail.
• Ability to maintain strict confidentiality.
• Excellent communication and interpersonal skills.

Responsibilities

• Prepare, process, and reconcile bi-weekly payroll.
• Ensure accurate recording of hours, overtime, vacation, holiday pay, and other earnings.
• Process new hires, terminations, wage adjustments, and status changes.
• Maintain payroll records and ensure compliance with employment standards and tax legislation.
• Prepare ROEs and year-end payroll documentation.
• Respond to employee payroll inquiries.
• Administer the group health and dental benefits program.
• Manage enrollment, changes, and terminations.
• Administer the Group RRSP program.
• Liaise with benefits providers about claims and billing.
• Reconcile monthly benefit invoices.
• Maintain employee files and HR documentation.
• Coordinate onboarding and offboarding, employment agreements and correspondence.
• Track vacation, leaves of absence, and entitlements.
• Coordinate recruitment postings and interviews.
• Support performance review administration.
• Maintain HR policies and handbook updates.
• Assist with training records and compliance.
• Ensure compliance with Nova Scotia Labour Standards and employment legislation.
• Maintain confidentiality of employee information.
• Prepare HR and payroll reports for management.
• Support payroll and benefit forecasts for budgeting.

Skills

Organized

Detail-oriented

Communication skills

Confidentiality

Independent worker

Education

Diploma or degree in HR/Business

CPHR designation (asset)

PCP designation (asset)

Tools

Payroll software

HR software

Excel

Job description

HUMAN RESOURCES & PAYROLL ADMINISTRATOR

JOB DETAILS

PAY

• $55,000–$70,000 a year

JOB TYPE

• Full-time

SHIFT AND SCHEDULE

• Overtime

LOCATION

• Wolfville, NS

BENEFITS

• Paid time off


• Dental care


• Designated paid holidays


• Paid vacation


• RRSP match


• Extended health care


• RRSP

FULL JOB DESCRIPTION

Location: Wolfville, Nova Scotia

Employment Type: Full-Time

Reports To: CFO

Position Summary

The Human Resources & Payroll Administrator is responsible for ensuring employees are paid accurately and on time while administering employee benefits, supporting HR initiatives, maintaining personnel records, and helping managers deliver consistent HR practices across the organization.

This position plays an important role in supporting approximately 50–100 year-round and seasonal employees in a fast-paced hospitality and agricultural environment.

Key ResponsibilitiesPayroll Administration

• Prepare, process, and reconcile bi-weekly payroll.


• Ensure accurate recording of hours, overtime, vacation, statutory holiday pay, and other earnings.


• Process new hires, terminations, wage adjustments, and employee status changes.


• Maintain payroll records and ensure compliance with employment standards and tax legislation.


• Prepare Records of Employment (ROEs) and year-end payroll documentation.


• Respond to employee payroll inquiries.

Benefits & Retirement Administration

• Administer the company's group health and dental benefits program.


• Manage employee enrollment, changes, and terminations.


• Administer the Group RRSP program.


• Liaise with benefits providers regarding claims, billing, and employee questions.


• Reconcile monthly benefit invoices.

Human Resources

• Maintain employee personnel files and HR documentation.


• Coordinate onboarding and offboarding activities.


• Prepare employment agreements and HR correspondence.


• Track employee vacation, leaves of absence, and other entitlements.


• Coordinate recruitment by posting positions and coordinating interviews.


• Support performance review administration.


• Maintain HR policies and employee handbook updates.


• Assist with employee training records and compliance requirements.

Compliance & Reporting

• Ensure compliance with Nova Scotia Labour Standards and applicable employment legislation.


• Maintain confidentiality of employee information.


• Prepare HR and payroll reports for management.


• Support annual budgeting by providing payroll and benefit forecasts.

Qualifications

• Diploma or degree in Human Resources, Business Administration, Accounting, or a related field.


• Minimum 3 years of experience in payroll and HR administration.


• PCP (Payroll Compliance Professional) designation is considered an asset.


• CPHR designation (or working toward it) is considered an asset.


• Experience administering employee benefits and retirement savings plans.


• Strong knowledge of Canadian payroll legislation and employment standards.


• Experience with payroll and HR software.


• Advanced Microsoft Excel skills.


• Exceptional organizational skills and attention to detail.


• Ability to maintain strict confidentiality.


• Excellent communication and interpersonal skills.

What We're Looking For

• Highly organized and dependable.


• Detail-oriented with exceptional accuracy.


• Approachable and service-focused.


• Comfortable working independently while supporting multiple departments.


• Able to prioritize competing deadlines.


• Professional, discreet, and trustworthy.

Compensation & Benefits

• Competitive salary based on experience.


• Employer-supported Group Health & Dental Plan.


• Group RRSP participation.


• Paid vacation.


• Professional development opportunities.


• Employee discounts on wine and hospitality experiences.


• Collaborative and supportive work environment.

Benefits

• Dental care


• Extended health care


• Paid time off


• RRSP match

Pay:

$55,000.00-$70,000.00 per year

Work Location

In person