HR Coordinator: Scheduling, Onboarding & Admin

Hartmann North America; Brantford; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Annual Variable Compensation

Group Health insurance benefits

Group Retirement pension plan

Employee and Family Assistance Program

Education Reimbursement & Training

Job summary

Hartmann Canada Inc. in Brantford, Ontario, part of Hartmann North America, is seeking a skilled HR Administrator to manage weekly workforce scheduling, vacation administration, postings, onboarding, payroll support, and HR reporting.

The role emphasizes accuracy, confidentiality, and collaboration across departments within a manufacturing setting. The position requires post-secondary education in HR or business administration, with CHRP being an asset.

Qualifications

• Post-secondary education in HR, Business Administration, or related field preferred.
• CHRP designation or active pursuit considered an asset.
• Proficient with computers and Microsoft Office programs (Word, Excel).
• Experience in Manufacturing scheduling, vacation management and records is an asset.
• Experience in a unionized context and applying collective agreement provisions.

Responsibilities

• Create, distribute, and maintain the weekly workforce schedule.
• Update schedules with new hires, job awards, and internal movements.
• Support workforce planning for Non-Posted Bench employees, training requirements, and vacancy coverage.
• Maintain records of employees restricted from shift coverage/self-replacement.
• Organize and track vacation, random day, and self-coverage requests.
• Maintain and update the vacation tracker annually.
• Communicate vacation process and approvals by deadlines.
• Distribute approvals to supervisors for confirmation.
• Provide clear communication to employees, supervisors, and union reps regarding approvals/denials.
• Administer job postings and awards per collective agreement.
• Track qualification records and coordinate testing and qualification requirements.
• Maintain training spreadsheets and onboarding documentation.
• Support payroll and HRIS transactions for hires, transfers, leaves, terminations.
• Prepare routine HR reports and metrics.
• Assist with benefits documentation and updates.
• Onboard new hires and coordinate orientation logistics.
• Maintain employee records per policies and privacy requirements.
• Support HR projects and continuous improvement initiatives.
• Perform other related duties as assigned.
• Support recruitment campaigns and onboarding preparation.
• Prepare onboarding packages and new hire documentation.
• Coordinate pre-employment testing and onboarding activities.
• Track recruitment and onboarding metrics.
• Assist in planning employee events and communications.
• Support employee program administration and notices.

Skills

Advanced Excel

Analytical Thinking

Information Management

Attention to Detail

Proactivity & Self-Motivation

Facilitation

Teamwork

Education

Post-secondary education in HR/Business Administration or related field

CHRP designation asset

Tools

Microsoft Office

Job description

Hartmann Canada Inc. in Brantford, Ontario, part of Hartmann North America, is seeking a skilled HR Administrator to manage weekly workforce scheduling, vacation administration, postings, onboarding, payroll support, and HR reporting.

The role emphasizes accuracy, confidentiality, and collaboration across departments within a manufacturing setting. The position requires post-secondary education in HR or business administration, with CHRP being an asset.