HR Coordinator

Stong’s Market Ltd.; North Vancouver; Hybrid; CAD 50,000 - 60,000; Full time

Job summary

Stongs Market is seeking an efficient HR Coordinator to manage HR administrative duties, employee records, and support interview processes. The role focuses on growing talent pipelines and improving sourcing tactics, with HR software experience required to run end-to-end projects.

The ideal candidate will have a broad HR knowledge, autonomy to manage operations, and the ability to work in a dynamic environment, contributing to departmental and organizational goals.

Qualifications

• Excellent verbal and written communication
• Outstanding interpersonal and customer service skills
• Strong organizational skills and attention to detail
• Working understanding of Human Resource principles, practices and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced environment
• Proficient with Microsoft Office Suite or related software

Responsibilities

• Maintain and update employee records and files, both in physical and electronic formats
• Ensure the accuracy and confidentiality of employee data
• Prepare and process employee documentation, such as contracts, offers, and termination paperwork
• Assist in drafting offer letters and employment verification letters
• Assist in job posting and candidate sourcing; conduct phone screenings, schedule interviews and coordinate the interview process
• Assist with onboarding paperwork and new hire orientations; update and maintain applicant tracking and databases
• Assist in benefits enrollment and changes; help employees with inquiries; escalate to HR management when needed
• Maintain HR compliance by assisting in policy administration and records for audits; stay informed about labour law changes
• Collaborate with Payroll to ensure accurate and timely payroll processing; assist with timekeeping and attendance tracking
• Handle basic employee inquiries and escalate complex issues to HR management; maintain a positive employee experience
• Assist in organizing training sessions and development programs; track progress
• Provide general administrative support to HR; assist in events and inter-department reports
• General clerical support such as mail/document handling, inventory management, and arranging travel

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Time management

MS Office proficiency

Education

Bachelor's degree in Human Resources or related field

Tools

ADP HRIS

Job description

Salary Range: $50,000.00 To $60,000.00 Annually

Job Summary:

We are looking for an efficient Human Resources (HR) Coordinator to undertake a variety of HR administrative duties. You will facilitate daily HR functions like keeping track of employee records and supporting the interview process. Your role also involves performing tasks with a focus to grow our company’s talent pipeline and improve our sourcing tactics.

The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities. They will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations. To succeed in this role, you should be familiar using HR software and tools.

Ultimately, you should be able to contribute to the attainment of specific goals and results of the HR department and the organization.

Duties/Responsibilities:

• Employee Records Management:
  • Maintain and update employee records and files, both in physical and electronic formats
  • Ensure the accuracy and confidentiality of employee data
  • Prepare and process employee documentation, such as contracts, offers, and termination paperwork
  • Assist in drafting offer letters and employment verification letters
• Recruitment Support:
  • Assist in job posting and candidate sourcing
  • Conduct phone screenings, schedule interviews and coordinate the interview process, as needed
  • Assist with onboarding paperwork and new hire orientations
  • Update and maintain applicant tracking and databases
• Benefits Administration Support:
  • Assist in benefits enrollment and changes
  • Help employees with basic benefits-related inquiries, escalating complicated situations to HR Management
  • Maintain benefits records and assist with claims processing
  • Support the open enrollment processes
• HR Compliance:
  • Assist in ensuring compliance with employment laws and regulations
  • Help administer HR policies and procedures
  • Assist in maintaining records for compliance audits
  • Stay informed about changes in labour laws
• Payroll Support:
  • Collaborate with the Payroll to ensure accurate and timely processing of payroll
  • Assist with timekeeping, attendance tracking, and generating reports
  • Address employee basic payroll inquiries, escalating complicated situations to HR Management
  • Employee Relations:
    • Handle basic employee inquiries and concerns
    • Escalate more complex issues to HR management
    • Maintain a positive employee experience
  • Training and Development:
    • Assist in organizing training sessions and workshops
    • Coordinate employee development programs
    • Track employee training and development progress
  • General Administrative Tasks:
    • Provide general administrative support to the HR department
    • Assist in organizing HR events and meetings
    • Providing administrative support to other departments, such as reports
    • Assist in ad-hoc HR projects, like collection of employee feedback
  • General Head Office clerical support such as making photocopies; receiving, sorting, and distributing mails, scans and emails documents; document filing; ordering and maintaining office supplies inventory; ordering and maintaining uniform inventory for all store locations; coordinate the bookings for company events, meeting spaces, and travel arrangements
  • Performs other related duties as assigned

  Required Skills/Abilities:

  • Excellent verbal and written communication skills
  • Outstanding interpersonal and customer service skills
  • Strong organizational skills and attention to detail
  • Working understanding of Human Resource principles, practices and procedures
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to function well in a high-paced and at times stressful environment
  • Proficient with Microsoft Office Suite or related software

  Education and Experience:

  • Bachelor's degree in Human Resources or related field and/or equivalent experience
  • At least two (2) years related experience required
  • Experience with HR databases and HRIS systems (eg: ADP)

  Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times

  About Us

  Stongs Market is a locally owned, community focused grocery store. We offer a wide variety of local and boutique products at both our Vancouver and North Vancouver, Surrey and Squamish locations. Our Stongs Market Express Department are experts at home delivery straight to your front door. The Stongs name has a rich history with over 85 years of grocery experience and we are committed to a unique and family friendly grocery shopping experience

  Our Commitment

  Stongs Market is an Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.

  Stongs Market is committed to working with and providing reasonable accommodations to individuals during the recruitment process. If you need a reasonable accommodation for any part of the employment process, please notify the hiring manager when contacted for an interview.