Human Resources Coordinator

Jobtailor; Dartmouth; On-site; CAD 55,000 - 75,000; Full time

Job summary

Jobtailor in Dartmouth is seeking an HR Coordinator to manage recruitment, onboarding, and HR administration within a dynamic team. You will handle job postings, interview logistics, offer letters, and maintain confidential employee records.

Ideal candidates have 2–3 years in HR/support roles, strong communication, and knowledge of HRIS systems. The role emphasizes confidentiality, compliance with employment standards, and collaboration across departments.

Qualifications

• Bachelor’s degree in Human Resources Management, Business Administration, or a related discipline.
• 2–3 years’ experience in a Human Resources or administrative support role.
• Excellent verbal and written communication skills, including active listening.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to exercise confidentiality, sound judgement, and discretion.
• Working knowledge of employment standards legislation and HR best practices.
• Understanding of confidentiality and privacy requirements.
• Strong organizational and time management skills.
• High degree of self-motivation.
• Experience supporting recruitment, onboarding, and HR administration.
• Knowledge of HRIS platforms, databases, and M365 applications.
• Fluency with people data.
• Competence to build and effectively manage interpersonal relationships at all levels of the company.
• CPHR designation or candidate is an additional asset.
• Ability to comply with COVE policies and procedures, including human resources, safety, and operational standards.

Responsibilities

• Coordinate recruitment activities, including job advertisements, interview scheduling, candidate communications, reference checks, background screening, and pre-employment requirements
• Prepare employment offers, agreements, onboarding and offboarding documentation, and orientation materials
• Maintain accurate, confidential employee records in the HRIS and personnel files
• Process employee status changes, including hires, transfers, promotions, leaves, and terminations
• Monitor HR records for organizational and legislative compliance
• Respond to routine employee inquiries and elevate complex matters to the HR Business Partner
• Coordinate employee benefit and retirement plan enrolment, changes, and terminations
• Support leave programs, accommodations, wellness initiatives, policies, and HR programs
• Support performance management, employee engagement, and recognition programs
• Coordinate HR information for payroll processing
• Maintain HR forms, templates, policies, and standard operating procedures
• Coordinate HR meetings, interviews, training sessions, and employee communications
• Track recruitment activity, applicant records, and recruitment metrics
• Coordinate mandatory training and maintain training records
• Maintain confidentiality of employee information and sensitive HR matters
• Support health and safety documentation and reporting
• Generate HR reports, workforce metrics, and dashboards; assist with audits and data validation
• Identify HR process and administrative efficiency improvements
• Support special HR projects and organizational initiatives
• Ensure compliance with COVE policies, safety, operational standards, employment legislation, and HR procedures
• Take on additional responsibilities supporting COVE’s programs and strategic initiatives

Skills

Verbal communication

Written communication

Active listening

Time management

Interpersonal skills

Self-motivation

Education

Bachelor’s degree in HR/Business

CPHR designation

Tools

HRIS platforms

M365 applications

Databases

Job description

• Coordinate recruitment activities, including job advertisements, interview scheduling, candidate communications, reference checks, background screening, and pre-employment requirements
• Prepare employment offers, agreements, onboarding and offboarding documentation, and orientation materials
• Maintain accurate, confidential employee records in the HRIS and personnel files
• Process employee status changes, including hires, transfers, promotions, leaves, and terminations
• Monitor HR records for organizational and legislative compliance
• Respond to routine employee inquiries and elevate complex matters to the HR Business Partner
• Coordinate employee benefit and retirement plan enrolment, changes, and terminations
• Support leave programs, accommodations, wellness initiatives, policies, and HR programs
• Support performance management, employee engagement, and recognition programs
• Coordinate HR information for payroll processing
• Maintain HR forms, templates, policies, and standard operating procedures
• Coordinate HR meetings, interviews, training sessions, and employee communications
• Track recruitment activity, applicant records, and recruitment metrics
• Coordinate mandatory training and maintain training records
• Maintain confidentiality of employee information and sensitive HR matters
• Support health and safety documentation and reporting
• Generate HR reports, workforce metrics, and dashboards; assist with audits and data validation
• Identify HR process and administrative efficiency improvements
• Support special HR projects and organizational initiatives
• Ensure compliance with COVE policies, safety, operational standards, employment legislation, and HR procedures
• Take on additional responsibilities supporting COVE’s programs and strategic initiatives

Requirements

• Bachelor’s degree in Human Resources Management, Business Administration, or a related discipline
• 2–3 years’ experience in a Human Resources or administrative support role
• Excellent verbal and written communication skills, including active listening
• Ability to manage multiple priorities in a fast-paced environment
• Ability to exercise confidentiality, sound judgement, and discretion
• Working knowledge of employment standards legislation and HR best practices
• Understanding of confidentiality and privacy requirements
• Strong organizational and time management skills
• High degree of self-motivation
• Experience supporting recruitment, onboarding, and HR administration
• Knowledge of HRIS platforms, databases, and M365 applications
• Fluency with people data
• Competence to build and effectively manage interpersonal relationships at all levels of the company
• CPHR designation or candidate is an additional asset
• Ability to comply with COVE policies and procedures, including human resources, safety, and operational standards

Core Competencies

Demonstrates expertise in recruitment coordination, onboarding processes, and HR administration while ensuring compliance with employment legislation and organizational policies. Proficient in maintaining HRIS records and generating workforce metrics to support strategic HR initiatives.

Highest-signal resume keywords

• Recruitment Coordination
• Onboarding Processes
• HRIS Management
• Employment Legislation Knowledge
• CPHR Designation

ATS Optimization Keywords

Hard Skills

• HR Administration
• Employee Records Management
• Performance Management Support
• Data Validation
• Recruitment Metrics Tracking
• Background Screening
• Employee Benefit Coordination
• Training Record Maintenance
• Confidentiality Management
• Organizational Compliance

Soft Skills

• Excellent Communication Skills
• Active Listening
• Time Management
• Interpersonal Relationship Management
• Self-Motivation

Certifications & Qualifications

• CPHR Designation

Industry Keywords

• Employment Standards Legislation
• HR Best Practices
• COVE Policies
• Safety Standards
• Operational Standards

Tools & Technologies

• HRIS Platforms
• M365 Applications
• Databases