HR Administrative Coordinator

tlaaminfirst; British Columbia; On-site; CAD 42,000 - 52,000; Full time

Job summary

The Tla’amin Nation is seeking an HR Assistant to provide confidential administrative and operational support to the Director of Human Resources. Based in the HR department, you will handle scheduling, presentations, reports, and project tracking, while assisting with training, communications, events, and HR initiatives.

You will maintain confidential records, collaborate with the HR team, prepare materials for meetings, and support Health & Safety and payroll communications.

Qualifications

• Grade 12 education with post-secondary education and/or a certificate in HR, Business Administration, or a related field preferred.
• Minimum 1–2 years of experience in a Human Resources environment.
• Experience supporting a manager, director, or senior HR professional is preferred.
• Experience handling confidential employee and HR information.
• Experience with HR technology (BambooHR, ATS, LMS, Monday.com) is an asset.

Responsibilities

• Provides administrative and coordination support to the Director of Human Resources, including scheduling, meetings, correspondence, presentations, reports, and follow-up.
• Prepares and updates PowerPoint presentations, briefing materials, spreadsheets, reports, and other documents for the Director.
• Maintains and updates Monday.com boards and other HR project tracking tools and follows up on outstanding items and deadlines.
• Assists with HR training coordination, conferences, workshops, webinars, and professional development opportunities.
• Supports the development of HR learning and development activities, as required.
• Drafts HR newsletters and communications and coordinates meetings for the Director.
• Sends payroll reminder emails and provides administrative support for HR and Payroll communications.
• Provides admin support for Health & Safety activities and tracking.
• Serves on the Social Committee and coordinates staff activities, events, recognition initiatives.
• Assists with planning Christmas/holiday activities and gifts, and meeting materials.
• Coordinates follow-up with HR team members and other departments; maintains confidential HR records.

Skills

Confidentiality

Organization

Communication

Time management

Initiative

Relationship building

Cultural sensitivity

Attention to detail

Education

HR-related certificate or post-secondary education

Tools

BambooHR

ATS

Monday.com

LMS

Microsoft Office 365

Job description

The Tla’amin Nation is seeking an HR Assistant to provide confidential administrative and operational support to the Director of Human Resources. Based in the HR department, you will handle scheduling, presentations, reports, and project tracking, while assisting with training, communications, events, and HR initiatives.

You will maintain confidential records, collaborate with the HR team, prepare materials for meetings, and support Health & Safety and payroll communications.