Hospital Staffing Scheduler & Admin Support

St. Joseph; Hamilton; On-site; CAD 63,000 - 68,000; Full time

Job summary

St. Joseph’s Health System (SJHS) in Hamilton is seeking an Administrative Coordinator to support the Clinical Manager and centralized staffing operations across hospital units. You will help manage scheduling and staffing needs, ensuring accuracy and timely communication.

The role requires a 2-year diploma in health service administration, a medical terminology certificate, and experience in a fast-paced hospital setting. Proficiency in MS Excel/Word and typing speed are essential.

Qualifications

• 2-year post-secondary diploma in office administration - health services from an accredited institution.
• Medical terminology certificate.
• Minimum 3-years experience providing administrative support in a fast paced hospital program setting.
• Demonstrated commitment to the values of Service, Responsible Stewardship, Community Responsiveness and Respect.
• Intermediate skill in MS Excel and MS Word.
• Previous experience working with staffing scheduling systems.
• Accurate keyboarding skills with a minimum typing speed of 45 wpm.

Responsibilities

• Maintains confidentiality and release of information in accordance with hospital policy at all times.
• Updates schedules daily as applies to day-to-day central staffing needs of centralized in-scope program/units, including call-outs to fill open shifts.
• Provides support to Centralized Staffing and Scheduling Office, Corporate Operations Supervisor, Manager by handling incoming mail, faxes, emails, typing various correspondence and maintaining accurate filing system.
• Utilizes appropriate computer application to maintain data and compile statistics for use in auditing and reporting on a variety of central staffing activities.
• Maintains current departmental lists, program documents, call-in sheets, assignment sheets, staff education manuals, and the status of pre-grad licenses and re-certifications.
• Assists in facilitating non-clerical support for office.
• Assists with other unit activities as assigned by Manager

Skills

MS Excel

MS Word

Typing 45 wpm

Medical terminology

Administrative support

Communication skills

Organizational skills

Education

2-year post-secondary diploma in office administration - health services

Medical terminology certificate

Tools

Staffing scheduling systems

Job description

St. Joseph’s Health System (SJHS) in Hamilton is seeking an Administrative Coordinator to support the Clinical Manager and centralized staffing operations across hospital units. You will help manage scheduling and staffing needs, ensuring accuracy and timely communication.

The role requires a 2-year diploma in health service administration, a medical terminology certificate, and experience in a fast-paced hospital setting. Proficiency in MS Excel/Word and typing speed are essential.