High-Impact Construction Project Administrator

K Group; Edmonton; On-site; CAD 55,000 - 70,000; Full time

Job summary

York is seeking a Project Administrator to support construction projects by managing insurance, utility applications and permits. The role enables leaders to focus on their areas by coordinating coverage, preparing and tracking applications, and supporting day-to-day project administration.

You will coordinate insurance requirements, prepare utility service and permit applications, and assist with document management and cross-departmental tasks.

Qualifications

• Minimum 3 years of project or general administrative experience.
• Experience managing permit applications and inspections is an asset.
• Experience with construction insurance certificates, builder risk, and WCB clearances is an asset.
• Familiarity with utility service application processes and providers is an asset.
• Proficiency with ACC Forma Autodesk, SharePoint or Bluebeam.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Collaborate with project managers, site superintendents and team members to ensure seamless project execution and clear communication between construction team and stakeholders.
• Manage daily office activities related to construction projects and handle inquiries from clients, vendors and employees.
• Coordinate project insurance (builder's risk, wrap-up, liability) and support claims with incident reports and documentation.
• Oversee subcontractor and vendor compliance and flag non-compliant coverage to project and accounting teams.
• Prepare, submit and track utility service and meter applications (power, gas, water/sewer, telecommunications).
• Prepare and submit permit applications with required drawings, forms and supporting documents.
• Act as primary contact with municipalities, utility providers, insurers and brokers for the project team.
• Create and maintain project files, including contracts, permits, insurance records, utility applications and progress.
• Ensure document control procedures are followed and continually improved.
• Attend project meetings, take minutes and report status of permits and insurance compliance.

Skills

Project Admin

Office Software

Insurance Coordination

Permits & Inspections

Documentation

Communication

Tools

ACC Forma

Autodesk

SharePoint

Bluebeam

Job description

York is seeking a Project Administrator to support construction projects by managing insurance, utility applications and permits. The role enables leaders to focus on their areas by coordinating coverage, preparing and tracking applications, and supporting day-to-day project administration.

You will coordinate insurance requirements, prepare utility service and permit applications, and assist with document management and cross-departmental tasks.