Project Coordinator

K Group; Calgary; On-site; CAD 42,000 - 62,000; Full time

Job summary

York is seeking a Project Coordinator to support the Project Manager and Superintendent in overseeing construction projects from inception to close-out. You will coordinate documentation across all phases, manage schedules, and assist with procurement, RFIs, and change orders; ensuring milestones and financial deadlines are met.

Responsibilities include permit coordination with municipalities, preparing tender packages, and maintaining project records in cloud software.

Qualifications

• Bachelor's degree or diploma in Construction Engineering Technology or equivalent.
• Minimum 2+ years as project coordinator.
• Experience on light industrial and commercial projects.
• Strong communication and organizational skills.

Responsibilities

• Assist Project Manager and Superintendent with project performance across cost, schedule, safety and quality.
• Coordinate project documentation through all phases and manage schedules.
• Support procurement, RFIs, and change orders; track milestones and financial deadlines.
• Coordinate permit applications with municipalities and close-out processes.
• Attend client coordination and site meetings and maintain cloud PM documentation.

Skills

Communication

Organizational skills

Teamwork

Deadline driven

Procore familiarity

Education

Bachelor's degree or diploma in Construction Engineering Technology

Tools

Procore

MS Office

Job description

About York

At York, we are bold, fast, and relentlessly focused on what matters:our clients.

While others get lost in the bureaucracy and outdated thinking, we cut through the noise. We challenge the status quo, move with urgency, and make decisions that serve our clients, not just our bottom line. We take full ownership, work together to solve complicated problems, and execute - no excuses, no shortcuts.

This is not the place for complacency. Our team thrives in a high-performance, no-BS environment - we are a group of high performers who think critically, move fast, and follow through. The success of our business depends on the willingness of our team to ditch antiquated ways of operating and adapt new methods for achieving excellent results.

This is who we work. This is how we win.

Position Summary

The Project Coordinator willassistthe Project Manager and Superintendent in overseeing theoverall performance of construction projects, including cost, schedule, safety, and quality.Key responsibilities include coordinating project documentation across all phases, managing schedules, and supporting the procurement process. The Project Coordinator willassistin contractmanagement, quantity takeoffs, and resolving field technical issues.Additionalduties includehandling RFIs, change orders, and tracking project milestones and financial deadlines. The rolealso involves working with municipalities for permit applications and managing project close-outprocesses, ensuring a smooth transition from construction to completion.

Key Responsibilities

• Assiststhe project manager and superintendent with overall projectperformance including cost, schedule,safetyand quality
• Working with the design, construction, and leasing teams to deliver project documentation requirements through all project phases
• Assistsin overall construction coordination, planning andidentifyingpotential risks and resolving field technical issues
• Performs quantity takeoffs and surveys to manage contract progress and reporting
• Working with municipalities/authorities to coordinate permit applications
• Assiststhe project manager in crafting and issuing tender packages, subcontracts and supervises their process through the project lifecycle
• Attend client coordination and site meetings
• New project creation and general administration of cloud project management software
• Performs general administrative and recordkeeping functions including the review and distribution of documentation; preparation of correspondence and meeting minutes, tracking of project milestones and financial deadlines, maintenance of files,
  logs,drawingsand specifications
• Manages the change management process by securing pricing from the vendor/subcontractor,reviewingand inputting the data andsubmittingthe change request to the owner/consultant for approval
• Facilitates the tracking of project milestones and financial deadlines;assistancewith the
  creation of the project schedule; inputs and updates schedule throughout the project and reviews with Project Manager/Superintendent
• Facilitates the review and distribution of drawings by following up with the trades/consultants;maintainsthe drawing log and drawing/sample transmittals
• Update working drawings on a continuous basis through the PM cloud-based software to ensure they are keptup-to-date. Updates to include RFI responses, instructions,Change Orders,etc.
• Coordinates the request for information (RFI) process, ensures RFIs are distributed
  to affected trades and maintains RFI logs within cloud project management software
• Prepares purchase orders for approval andassistswith procurementof materials and equipment
• Prepares and tracks progress claims/invoicing and estimates
• Organizes project close-out by preparing warranty package and requirements; collectingwarranties and O&M manuals; creating turnover documents and archiving documentation

What you bring to York

• A bachelor’s degree or diploma in Construction Engineering Technology or equivalent work experience
• A minimum of 2+ years’ experience as a project coordinator
• Experience working on projects in a variety of sectors – light industrial and commercial
• A solid understanding of current building systems and materials
• A collaborative and flexible approach
• Ability to work in a fast-paced organization continually meeting deadlines
• Motivation, great organizational skills
• Excellent communication skills
• Strong computer skills with an aptitude for learningnew programs. Familiarity with scheduling software, MS Office suite of products and Procore would be considered an asset
• Ability to work within the team and uphold York’s values