Healthcare Admin Assistant III — Operations Lead

SmartRecruiters, Inc.; Toronto; Hybrid; CAD 39,000 - 49,000; Full time

Benefits offered by this job

Competitive package

Transit access

Flexible work

Development opportunities

Corporate discounts

Job summary

University Health Network (UHN) is seeking an Administrative Assistant III to support the Princess Margaret Commercialization team in Toronto. The role focuses on coordinating calendars, managing records, processing agreements, and supporting special projects within a fast-paced, collaborative environment.

You will handle front-desk duties, manage inquiries, assist with expense processes, and help maintain organization across multiple systems while contributing to continuous process improvements

Qualifications

• College diploma or university degree in Business Administration, Office Administration, Healthcare Administration, or related field.
• Minimum four years of progressive administrative experience, preferably in healthcare/research/academic or tech transfer.
• Experience managing complex calendars and coordinating meetings for managers or senior leaders.
• Experience with electronic document management systems and databases; Wellspring/Adobe Sign is a plus.
• Strong organizational, time-management, and communication skills with attention to detail.

Responsibilities

• Coordinate calendars, meetings, and scheduling for PM Commercialization team and leadership.
• Process and track agreement records using Adobe Sign and Wellspring database.
• Maintain Wellspring records for Licensing Professionals and support CDA summaries.
• Support Innovation Accelerator Fund activities, including meetings and data entry.
• Monitor shared inbox, route inquiries, and provide front‑desk reception as needed.
• Assist with day-to-day operations, logistics, and departmental projects.

Skills

Calendar management

Administrative support

Microsoft Office

Customer service

Communication

Education

College diploma

Tools

Wellspring

Adobe Sign

Job description

University Health Network (UHN) is seeking an Administrative Assistant III to support the Princess Margaret Commercialization team in Toronto. The role focuses on coordinating calendars, managing records, processing agreements, and supporting special projects within a fast-paced, collaborative environment.

You will handle front-desk duties, manage inquiries, assist with expense processes, and help maintain organization across multiple systems while contributing to continuous process improvements