Health, Safety & Environment Administrator

24 EllisDon Industrial Inc.; Fort Saskatchewan; On-site; CAD 55,000 - 75,000; Full time

Job summary

EllisDon is seeking an HSE Administrator to support day-to-day Health, Safety and Environmental programs across heavy civil projects including earthworks, underground utilities, pipelines, and infrastructure work. You will maintain safety records, coordinate training and certifications, and assist in regulatory documentation while supporting field and office teams.

With 2+ years of administrative experience, you will contribute to a zero-harm culture and uphold EllisDon's values of integrity and

Qualifications

• 2+ years of administrative experience, preferably supporting health and safety, construction, or industrial operations.
• Experience in heavy civil/construction environments is an asset.
• Strong organizational and record-keeping skills with attention to detail.
• Proficient with Microsoft Office, including Excel, Outlook, Word, and SharePoint.
• Ability to manage confidential records and juggle multiple priorities in a fast-paced setting.
• Strong communication and teamwork skills to support field and office teams.

Responsibilities

• Support the day-to-day administration of Health, Safety, and Environmental programs across heavy civil construction projects, including earthworks, underground utilities, pipelines, and infrastructure work.
• Maintain safety records and documentation, including training records, orientations, inspections, FLHAs, incident reports, and COR-related documentation.
• Coordinate and track employee certifications, safety training, and compliance requirements.
• Assist in onboarding new employees by preparing orientation packages and maintaining personnel records.
• Support project teams with the collection, organization, and distribution of safety documents and reports.
• Prepare monthly safety statistics, reports, and administrative summaries.
• Maintain digital and hard-copy filing systems to ensure accurate and up-to-date records.
• Assist the HSE team with audits, inspections, and regulatory documentation as required.

Skills

Admin experience

Safety documentation

Microsoft Office

SharePoint

Attention to detail

Tools

Excel

Outlook

Word

SharePoint

Job description

In 2012, PME Inc. joined the EllisDon group of companies and currently functions as a self-performing, heavy civil contractor. PME offers a comprehensive range of services, such as Earthworks and Undergrounds, Pipeline, and Railways, and is committed to upholding EllisDon's values of integrity, mutual respect, safety, and quality. PME Inc. champions a zero-harm culture, prioritizing safety and environmental responsibility. They exceed regulatory requirements and have a Responsive Modified Work Program to ensure workplace safety. They value diversity and inclusion, understanding that different perspectives lead to innovation. We are committed to sustainable and equitable relationships with Indigenous communities, focusing on mutual respect and transparent communication. In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a HSE Administrator:

• Support the day-to-day administration of Health, Safety, and Environmental programs across heavy civil construction projects, including earthworks, underground utilities, pipelines, and infrastructure work.
• Maintain safety records and documentation, including training records, orientations, inspections, FLHAs, incident reports, and COR-related documentation.
• Coordinate and track employee certifications, safety training, and compliance requirements.
• Assist in onboarding new employees by preparing orientation packages and maintaining personnel records.
• Support project teams with the collection, organization, and distribution of safety documents and reports.
• Prepare monthly safety statistics, reports, and administrative summaries.
• Maintain digital and hard-copy filing systems to ensure accurate and up-to-date records.
• Assist the HSE team with audits, inspections, and regulatory documentation as required.

Is this the right role for you?

• You have 2+ years of administrative experience, preferably supporting health and safety, construction, or industrial operations.
• Experience working in heavy civil, earthworks, utilities, pipeline, or construction environments is considered an asset.
• Strong organizational and record-keeping skills with exceptional attention to detail.
• Proficient with Microsoft Office, including Excel, Outlook, Word, and SharePoint.
• Experience maintaining confidential records and coordinating multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills with the ability to support field and office teams.
• Knowledge of COR requirements, Alberta OHS legislation, and construction safety documentation is considered an asset.

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity. Accommodation for Applicants with disabilities will be made during the recruitment process when requested. We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.

Our people are at the heart of everything we do. From our employees to clients, subcontractors, partners, and our considerable network of contacts, building strong, resilient relationships is the key to our success. We build on great relationships. We pride ourselves on being great people to work with. Guided by our shared values of trust, complete openness, and mutual respect and accountability, we’ve built a construction services company known for our people and integrity. We exist to provide great careers to one another. With us you can expect to continually evolve your career, benefitting from mentorship at every level and working collaboratively with other teams to expand your knowledge and experience. Values-based leadership. EllisDon’s culture and approach to business is a reflection of our core values and principles: freedom, trust, complete openness, mutual accountability, entrepreneurial enthusiasm, integrity and mutual respect.