Health Information Data Coordinator

Saint Elizabeth; Barrie; On-site; CAD 38,000 - 47,000; Full time

Job summary

SE Health in Barrie, Ontario, is seeking a detail-oriented Records Administration Coordinator to supervise training on medical records and related processes, support new hires and students, and help develop new procedures while ensuring data accuracy and privacy compliance.

You will oversee medical records management, verify data against KPIs, support ROI requests, and act as the office point of contact for orientation and documentation standards in a fast-paced environment, with a strong

Qualifications

• Intermediate data entry and keyboarding skills.
• Knowledge of computer literacy and data management.
• Excellent verbal communication and customer service abilities.
• Ability to work independently and meet deadlines.
• Prior experience in healthcare or medical records is preferred.

Responsibilities

• Conduct training on related business processes to medical records or admin team as needed.
• Participate in development of new processes and procedures for medical records.
• Perform quality checks to ensure accuracy and confidentiality of information.
• Oversee management and maintenance of all medical records.
• Review and verify data with precision for compliance KPIs.
• Manage information requests (ROI) and ensure privacy standards are met.
• Verify forms and documents for errors and missing information.
• Track chart retrieval, release or loss and information requests for annual privacy reporting.
• Maintain records of new hires and support office orientation.

Skills

Data entry

Verbal communication

Customer service

Multitasking

Organization

Education

Healthcare/medical administration courses

Tools

MS Word

MS Excel

Job description

Position Summary:

The role supervises and conductstrainingon related business processes to medical records, orientation of new hires and students, supporting development of new processes &procedures;reviewing and verifying data with respect to compliance KPIsand supports medical records in the office.

Why join SE Health?

• Competitive Total Rewards
  So much more than a paycheque! Enjoy comprehensive benefits, pension, flexible pay options, car-loan support, housing solutions and exclusive staff perks.
• Flexibility & Belonging
  Thrive with hybrid work, flexible scheduling and a supportive, inclusive culture that puts people first.
• Purpose & Impact
  Join a national social enterprise where your voice matters. Every role helps advance health, spark innovation and strengthen communities across Canada.
• Growth That Meets Your Ambition
  Access tuition support, training and meaningful career pathways across a growing, future-focused organization.

Responsibilities:

• Conduct training on related business processes to medical record or admin team if/when needed.
• Participate in the development of new processes and proceduresas needed such as focus/working groups focused on medical records process advancements
• Performs quality checks to ensure accuracy and confidentiality of information.
• Oversees the management and maintenance of all medical records
• Review and verify data with precisionwith respect to compliance KPIs
• Manage request for information (ROI) and ensure compliance withMedicalRecord Releaseprivacy standards.
• Verify and review all forms and documents for errors, missing information, legibility; and request follow up information asrequired
• Track of chart retrieved,releasedor lostand information requests forAnnual Privacy reporting to funders.
• Keeps accurate records of new hires and supports orientation in the office
• Ability to work effectively in a fast-paced environment with competing priorities, consistently meeting established deadlines and time-sensitive requirements.
• Demonstrates a high level of accuracy and attention to detail, ensuring work is completed correctly, thoroughly, and in accordance with organizational standards and procedures.
• Act as the office point of contact for role‑specific orientation related to medical records, chart workflows, documentation standards, and administrative processes. Overseeing supplies

REQUIREMENTS:

• Must be available Monday- Friday 830am-430pm working onsite in the Barrie office
• Intermediate data entry/keyboarding skills
• Knowledge of computer literacy and data management
• Intermediate reading comprehension and excellent verbal communication skills
• Demonstrated customer service skills and problem solving
• Adaptability and the ability to deal with tight deadlines
• An ability to work independently
• An ability to prioritize, multi-task and deal with competing priorities
• Good personal organizational skills
• Courses in medical administration or health care training are preferred
• Experience in healthcare, home care, community care, or regulated service environment is preferred
• Basic computer skills in MS Word and MS Excel are preferred

About SE Health

SE Health is a not-for-profit social enterprise advancing health with heart. With 115+ years of impact, we bring hope,happinessand exceptional care to people and communities across Canada. We lead with empathy, dignity and purpose while building a future where everyone can realize their full health and well-being potential.We’realso an inclusive, supportive workplace offering competitive compensation, strongbenefitsand real opportunities to grow.We’reAllInTogether.

COVID-19

To protect the health of our clients, teams, and communities, all SE Health employees must be fully vaccinated (two doses, 14+ days since the final dose)

Accessibility

If yourequireaccommodationsdue to illness or disability, please contact Talent Acquisition at [e-mail].

AI and compensation details:

We use AI to take notes during our interview. All applications and interviews are reviewed by our Talent Acquisition team. This role is a new addition. The pay range is $38,000- $47,000 annually based on experience.