Head of Administration

Makivvik; Montreal; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Pension Plan: Employer Contribution 7%

Group Insurance: Life, LTD, Health, &"

Vacation: 20 days

Travel Benefit: Up to $25,000

Gas Allowance (Nunavik): Up to $3,500

Cargo Allowance (Nunavik): Up to $6,5

Sick Days: 15 days

Southern Housing Allowance: Up to $12,

Isolation Premium (Nunavik): Up to $20

Job summary

Makivvik is seeking an experienced Corporate Administrator to oversee meetings, coordinate governance documents, and manage archival activities. The role supports executive and board operations, including AGM planning and minutes, and supervises staff across the governance function.

The position requires a Diploma or equivalent experience, strong organizational and leadership skills, and proficiency in Microsoft Office and DiliTrust, with security clearance and a valid driver’s license preferred.

Qualifications

• Diploma or training in Business Administration or related field, or at least 4 years relevant experience.
• 4–6 years experience in a related field.
• Inuit knowledge is an asset.
• Excellent organizational, prioritization, and time management skills.
• Flexible with strong interpersonal abilities to thrive in a diverse environment.
• Ability to manage people sensitively and professionally at all times.
• Demonstrated leadership and interpersonal skills.
• Valid driver’s license.
• Proficient computer skills: Microsoft Office and DiliTrust.
• Security clearance is required.

Responsibilities

• Oversee organizing all meetings including Executive, Board, AGM, and employee events (South).
• Coordinate all meeting documents for Executive, Board of Directors, and AGM.
• Ensure corporate documents including resolutions and minutes are maintained.
• Oversee the Archives and Information Governance Department.
• Administer the Nunavik Inuit Trust 2 (NIT2) post-secondary student grant.
• Supervise the Corporate Administrator, translators, and minute takers.
• Ensure timely production of translations, meeting minutes and action items.
• Assist with management of leased premises (South).
• Assist with the department’s annual budgeting process.
• Foster collaboration with all stakeholders; travel as needed.
• Perform other related duties within the scope of the position.

Skills

Experience (4-6 yrs)

Inuit knowledge asset

Exceptional organizational abilities

Interpersonal skills

Leadership / People management

Valid driver’s license

Microsoft Office

DiliTrust

Security clearance

Education

Diploma / training in Business Administration or related field

Tools

Microsoft Office Suite

DiliTrust

Job description

• Oversee organizing all meetings including Executive, Board, Annual General Meeting (AGM), and employee events (South);
• Oversee the coordination of all meeting documents; required for Executive, Board of Directors meetings, and AGM;
• Ensure corporate documents including resolutions and minutes are maintained as required;
• Oversee the Archives and Information Governance Department;
• Administer the Nunavik Inuit Trust 2 (NIT2) post-secondary student grant;
• Supervise the work of the Corporate Administrator, translators, and minute takers;
• Ensure timely production of translations, meeting minutes and action items;
• Assist with the management of the leased premises (South);
• Assist with the department’s annual budgeting process;
• Foster collaboration with all stakeholders;
• Be available to travel, as needed;
• Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

• Diploma and/or training in Business Administration or related field, or at least 4 years relevant experience
• Four (4) to six (6) years experience in a related field;
• Traditional Inuit knowledge is an Asset;
• Exceptional organizational abilities with task prioritization, multi-tasking, use of timelines, and time management techniques;
• Highly flexible, with solid interpersonal skills in order to thrive in a diverse work environment;
• Able to mange people sensitively, tactfully, diplomatically, and professionally at all times;
• Effective leadership and good interpersonal skills;
• Valid driver’s license.
• Effective Computer skills: Microsoft Suite (Excel, Word, PowerPoint, etc.) and DiliTrust;
• Security clearance is required.

All marginal benefits available to Makivvik employees annually as outlined in the Makivvik Human Resources Policy Manual such as:

• Pension Plan: Employer Contribution 7%
• Group Insurance: Life, LTD, Health, & Dental
• Vacation: Starting at 20 days
• Travel Benefit: To a max. of $25,000
• Gas Allowance (Nunavik): To a max. of $3,500
• Cargo Allowance (Nunavik): To a max. of $6,500
• Sick Days: 15 days
• Southern Housing Allowance: Up to $12,000 annually
• Isolation Premium (Nunavik): To a max. of $20,800

It is the Corporation’s objective to favor and promote the employment of Inuit beneficiaries of the JBNQA.

We thank all applicants for their interest in this position. Only applicants selected for an interview will be contacted.