Archivist

Makivvik; Quebec; Hybrid; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Employee benefits per HR policy

Job summary

Makivvik seeks an experienced Archives Coordinator to manage, describe, and preserve historically valuable corporate materials. You will develop finding aids, assist with governance policies, and support electronic records initiatives within a culturally sensitive Inuit context.

The role requires five years in records management, proficiency in Microsoft Office and SharePoint, and fluency in two of Inuktitut, English, or French. Travel may be necessary, and training will be provided.

Qualifications

• Degree in archival studies or an equivalent combination of related education, training, and experience.
• Minimum of five years in document and records management with archival principles and Inuit knowledge stewardship.
• Experience with Inuit communities and Nunavik Inuit culture is essential.
• Proficient in Microsoft Office and SharePoint.
• Fluent in at least two of Inuktitut, English, and French.
• Strong oral and written communication and organizational skills.
• Ability to work independently and in a team, and to meet deadlines.
• Discretion with confidential information and sensitivity to cultural context.
• Willingness to receive training as required.

Responsibilities

• Acquire, appraise, process, catalogue, store, safeguard, and research historically valuable corporate materials.
• Prepare document descriptions and reference tools (accession lists, indexes, finding aids, bibliographies, abstracts).
• Contribute to internal policies on records management, naming conventions, retention, disposal, and documentation standards.
• Assist in implementing organization-wide records management systems and policies.
• Support expansion of SharePoint and development of electronic records governance.
• Provide reference services to internal and external archives users.
• Support and train employees in best practices for document management and archival research.
• Be available to travel when requested.
• Perform other duties as requested by supervisor.

Skills

Effective communication

Independent work

Team collaboration

Cultural sensitivity

Punctuality

Education

Degree in archival studies

Tools

SharePoint

Microsoft Office

Zoom

Job description

Reports to: Archives Coordinator in the Corporate Secretary’s Department

Responsibilities:

• Acquire, appraise, process, catalogue, store, safeguard, and research historically valuable corporate materials, including documents, photographs, maps, audiovisual materials, artwork, and electronic records.
• Prepare document descriptions and reference tools such as accession lists, indexes, finding aids, bibliographies, abstracts, and digitized copies to support archival access and use.
• Contribute to the development and revision of internal policies and procedures related to records management, including naming conventions, retention schedules, disposal processes, and documentation standards.
• Assist in implementing organization-wide records management systems and policies.
• Support the expansion of SharePoint and the development of electronic records governance across departments.
• Provide reference services to internal and external users of the archives.
• Support and train employees in best practices related to document management and archival research.
• Be available to travel, when requested
• Any other related duties request by the supervisor.

Qualifications:

• Degree in archival studies or an equivalent combination of related education, training, and experience.
• Minimum of five (5) years of experience in document and records management, including advanced knowledge of archival principles, best practices, and the stewardship of traditional Inuit knowledge.
• Experience working with Inuit communities and a solid understanding of Nunavik Inuit culture is essential.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, SharePoint).
• Comfortable using Zoom and other online communication tools.
• Experience contributing to electronic records governance and SharePoint expansion is an asset.
• Fluent in at least two (2) of the following languages: Inuktitut, English, and/or French.
• Effective oral and written communication and strong organizational skills.
• Ability to self-motivate, work independently, and collaborate in a team setting.
• Demonstrates cultural sensitivity, relationship‑building skills, and the ability to work with a diverse workforce.
• Punctual, dependable, and able to handle confidential information with discretion.
• Able to meet deadlines and perform under pressure.
• Willing and available to receive training as required.

Benefits: All marginal benefits available to Makivvik employees annually as outlined in the Makivvik Human Resources Policy Manual such as:

It is the Corporation’s objective to favor and promote the employment of Inuit beneficiaries of the JBNQA.

We thank all applicants for their interest in this position. Only applicants selected for an interview will be contacted.