Receptionist & Office Coordinator

Talent Edge; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Paid vacation

Paid sick days

Health and dental benefits

Learning from Advisors

Job summary

Talent Edge, partnering with Global Solutions Family Office, seeks a polished Receptionist & Office Coordinator to support the Downtown Vancouver office. This role blends front-desk, administrative and office coordination work, and you will be the first contact for clients and visitors while ensuring the office runs smoothly.

The ideal candidate is organized, dependable and proactive, with experience in a professional office, strong client service, and excellent communication.

Qualifications

• Experience in an administrative or executive support role.
• Excellent client service and communication.
• Strong organizational skills and attention to detail.

Responsibilities

• Greet clients and guests at front desk.
• Manage meeting room bookings and logistics.
• Monitor inbox and phone line.
• Format presentations, letters, agendas, and other documents.
• Coordinate calendars and travel arrangements.
• Process expense reports and maintain records.
• Order office supplies and kitchen/hospitality items.
• Keep the office space clean, organized and client-ready.
• Support onsite meetings and events.
• Assist with general office administration.

Skills

Administrative experience

Office coordination

Client service

Microsoft Office

Communication skills

Organizational skills

Discretion

Team player

Tools

Microsoft Office Suite

Job description

About Talent Edge

As trusted Executive & Professional Search partners, Talent Edge brings deep expertise in talent acquisition and advisory across industries. We leverage cutting-edge research and market mapping tools to deliver exceptional candidate matches for our clients. Our talented team prides itself in bringing innovative strategies and a passion for excellence to each and every engagement.

As trusted Executive & Professional Search partners, Talent Edge brings deep expertise in talent acquisition and advisory across industries. We leverage cutting-edge research and market mapping tools to deliver exceptional candidate matches for our clients. Our talented team prides itself in bringing innovative strategies and a passion for excellence to each and every engagement.

About Our Client

Global Solutions Family Office is a fast-growing, visionary wealth management firm designed to meet the sophisticated and evolving needs of high-net-worth individuals, families, and business owners.

At the core of Global Solutions’ approach is integration. Each division - spanning Family Office Support, Investment Management, Accounting, Wealth Planning, Legal Planning, Capital Advisory, and Real Estate Advisory - is led by seasoned experts with decades of specialized experience. This collective depth enables each business line to operate at a high level of precision and effectiveness, while enabling a seamless, unified strategy for clients.

About This Role

Global Solutions Family Office is seeking a polished, service-oriented Receptionist & Office Coordinator to support the day-to-day operations of its Downtown Vancouver office.

This role is a blend of front-desk, administrative, and office coordination work. You will be the first point of contact for clients and visitors, while ensuring the office remains organized and running smoothly. The successful candidate enjoys creating a positive workplace experience and takes pride in attention to detail.

Key Responsibilities Include

• Greet clients, guests, and vendors and provide a professional front-desk experience.
• Manage meeting room bookings and coordinate meeting logistics.
• Monitor the general inbox and phone line.
• Format presentations, letters, agendas, and other business documents.
• Coordinate calendars, appointments, and travel arrangements as required.
• Process expense reports, maintain administrative records and digital filing systems.
• Order office, kitchen, and hospitality supplies.
• Ensure the office space is clean, organized, and client-ready.
• Support onsite meetings and events.
• Assist with general office administration and operational tasks as needed.

full-time, on-site (5 days/week) role based in Global Solutions’ beautiful Downtown Vancouver office.

About The Candidate

You are an organized, dependable, and proactive administrative professional with experience in a professional office environment. You enjoy interacting with people, can manage multiple priorities with ease, and take initiative to keep things running smoothly without needing close supervision.

The Ideal Candidate Will Have

• Experience in an administrative, office coordinator, or executive support role.
• Excellent client service skills.
• Strong communication and interpersonal skills.Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• A positive, team-oriented attitude and a strong sense of ownership.
• The ability to maintain professionalism and discretion when handling sensitive information.

Compensation & Benefits

Global Solutions believes in rewarding its team with not only competitive compensation, but also a supportive and professional workplace.

This role offers an annual base salary in the range of CAD $45,000-$60,000, paid vacation, paid sick days, a health and dental benefits allowance, along with the opportunity to learn from an experienced team of Advisors and Practice Managers in the Wealth Management space.

The final offer will be based on the successful candidate’s qualifications, skills, and experience. Talent Edge and Global Solutions are committed to pay equity, fairness, and transparency.

Talent Edge and Global Solutions believe in equal opportunity, equity, fairness, and transparency. We celebrate diversity and are committed to creating an inclusive environment for all clients, partners and candidates. If you require any accommodations during the application or interview process, please let us know at [e-mail].

All applications are treated with the utmost confidentiality. Your personal information is solely for the purpose of the hiring process and will not be shared or circulated without your consent.