Administrative Assistant

Plan Group Inc.; Toronto; On-site; CAD 42,000 - 55,000; Full time

Job summary

Plan Group Inc. is seeking an Administrative Assistant in Toronto, Ontario, to support administrative and clerical services for our team.

The role includes payroll support for a small group, time-sheet management, data entry into Excel, and input of labour hours into Access, with oversight of work orders and billing preparation. The ideal candidate will have a post-secondary education with at least 3 years of related experience, strong administrative skills, and proficiency in Word, Excel,

Qualifications

• The candidate has a combination of related post-secondary education and a minimum of 3 years of related industry experience; construction experience is an asset.
• They possess strong administrative skills and meticulous attention to detail.
• They are proficient in Microsoft Office applications (Word, Excel, Outlook, Access).

Responsibilities

• Provide weekly payroll support for a small group of employees.
• Manage all incoming time sheets and coordinate missing work orders prior to system upload.
• Enter data into Excel for payroll uploads (Jonas).
• Enter labour hours into Microsoft Access database and resolve discrepancies.
• Assist Office Manager and perform other administrative duties as assigned.
• Issue and close work orders for technicians and prepare for client billing.
• Collect data to track outstanding work orders.
• Arrange delivery of office supplies as required.
• Receive calls, redirect, forward, and take messages as needed.
• File, photocopy, and scan business documents on request.

Skills

Attention to detail

Administrative skills

Microsoft Office

Data entry

Education

Post-secondary education

Tools

Microsoft Access

Excel

Outlook

Word

Job description

Are you looking for a role that provides a daily challenge, builds on your attention to detail and uses your strong administration skills? Do you enjoy working as part of a team in a fast paced, collaborative work environment? Take the leap and make your mark at Plan Group!

As An Administrative Assistant You

• Work to support administrative and clerical services for our team
• Provide weekly payroll support for a small group of employees
• Manage all incoming time sheets and coordinate any missing work orders before uploading into the system
• Complete data entry into excel file for upload into payroll system (Jonas)
• Enter all the labour hours into our Microsoft Access database
• Manage any discrepancies and revised timesheets as applicable
• Assist the Office Manager and complete other administration duties as assigned
• Issue work orders to technicians and close work orders as necessary
• Prepare work orders for the purpose of final billing for client
• Collect data for tracking old/outstanding work orders
• Arrange delivery of office supplies as required
• Process incoming calls and redirect, forward and take messages as required
• File, photocopy and scan business documents upon request

Our Ideal Candidate Has

• A combination of related post-secondary education and minimum of 3 years related industry experience; construction industry experience an asset
• Strong administrative skills and attention to detail
• Proficient in Microsoft Office applications (Word, Excel, Outlook, Access)

When you join #TeamPlanGroup, you’re not just starting a job - you’re building a career with one of Canada’s most respected contractors. Proudly recognized as a Top Employer in Canada for four consecutive years, Plan Group offers the opportunity to work on landmark projects that shape communities for the future.

As part of our global network, you’ll gain access to unparalleled resources, innovative technologies, and endless opportunities to contribute to impactful work. From advanced technology to complex infrastructure, every project is a chance to build your skills and leave a legacy.

Bring your talent, energy, and ideas, and let’s build something extraordinary - together.

For more information, follow us on social media and visit our website at www.plan-group.com.

Thank you for your interest in joining Plan Group, an equal opportunity employer. Please note that due to the volume of applicants, only those selected for an interview will be contacted. Accommodations for applicants with disabilities will be made during the recruitment process. Should you be contacted for an interview, please advise if accommodations are required. Plan Group does not use artificial intelligence (AI) to screen, assess or select applicants.