Executive Assistant

Ceridian HCM, Inc; Canada; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

Ceridian HCM, Inc. is seeking an experienced Executive Assistant to support a group of senior leaders. The role involves managing calendars, coordinating travel, and organizing meetings with attention to detail and confidentiality.

The ideal candidate will have 5+ years in executive support, strong MS Office skills, and the ability to work autonomously in a fast-paced environment across cross-functional teams.

Qualifications

• 5+ years of experience supporting senior-level executives, preferably in tech or services industries.
• Strong calendar, travel, and meeting management capabilities.
• Proven ability to manage multiple priorities with discretion and professionalism.

Responsibilities

• Strategically manage the executive’s day-to-day activities, calendars, and commitments.
• Coordinate travel arrangements, logistics, flights, hotels, and ground transportation.
• Prepare briefing materials and background information for meetings and events.
• Proactively suggest process improvements to optimize operations and efficiency.
• Maintain confidentiality and manage stakeholder communications with tact.

Skills

Executive support

Calendar management

Travel coordination

Meeting coordination

Stakeholder management

Microsoft Office

Tools

Microsoft Office

Job description

About the opportunity

Location: Canada – Flexible. Preference is for candidates located in the Eastern Time Zone.

Dayforce is searching for an experienced, dependable, and business-oriented Executive Assistant to support a group of leaders in our sales organization. This role will be responsible for performing several administrative, operational, and strategic duties. The ideal candidate is highly self-motivated, professional, and should be a seasoned executive assistant with deep experience interacting with senior executives and their networks across the board.

Dayforce combines the excitement of a startup environment with the growth opportunities of a large organization. We believe our employees should be happy and healthy, with peace of mind and a sense of fulfillment. We provide our employees with comprehensive benefits for various life circumstances and needs, great opportunities for career development, and a balanced lifestyle to achieve personal and professional success.

** This posting represents an ongoing opportunity within our organization. While there may not be an active vacancy at this time, we encourage interested candidates to apply.**

What you’ll get to do

• Strategically manage and plan the executive’s day-to-day activities, including calendaring, meetings, appointments, and other commitments, and ensure the most efficient use of time.
• Oversee all travel arrangements and logistics, which may include booking flights, car transfers, and hotel accommodation.
• Coordinate all meetings and conference calls as well as provide the required background information, which includes detailed travel itineraries, schedules, and briefing documents.
• Proactively bring ideas and best practices forward to optimize operations and processes; encouraged to be active in team meetings.
• Coordinate and manage special projects, team meetings, or events with a keen focus on the details, including agenda management, setting targeted outcomes, and sending follow-up minutes and action items as appropriate.
• Uphold a strict level of confidentiality.

Skills and experience we value

• 5+ years of experience working as an Executive Assistant supporting senior-level executives, preferably in a global technology, professional services environment and/or supporting sales executives.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to excel in a fast-paced, dynamic environment.
• Ability to work with cross-functional groups, of varying levels of seniority, within and outside the organization.
• Excellent time management, thoughtful decision-making, organizational, and problem-solving skills, and ability to effectively vet requests for the executive’s time.
• Proficiency with managing multiple projects and tight deadlines.
• Strong business-to-business communication and writing skills.
• Organized with keen attention to detail and ability to manage complex tasks.
• Highly motivated and able to work independently.
• Ability to exercise discretion, tact, and professionalism always.
• Ability to provide a thoughtful, calm approach.
• Strong business acumen and understanding of business priorities.
• Manage project-based timelines and prioritize action items.
• Proven ability to be a valued and trusted business partner.
• Professional management of internal and external stakeholders.
• Proactively share ideas and best practices to improve process and resource optimization.
• Ability to operate with a sense of urgency.

What would make you stand out

• Experience in the technology or software industry an asset.