Administrative Assistant

Plan Group, Inc.; Toronto; On-site; CAD 42,000 - 56,000; Full time

Job summary

Plan Group is seeking an Administrative Assistant to support our team with clerical tasks, payroll support for a small group, time sheets, and data entry into our payroll system (Jonas).

The ideal candidate has post-secondary education and at least 3 years of related experience, strong attention to detail, and proficiency in Word, Excel, Outlook, and Access.

Join a respected contractor offering landmark projects and growth opportunities within a collaborative environment.

Qualifications

• Combination of related post-secondary education and minimum of 3 years related industry experience.
• Strong administrative skills and attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, Access).

Responsibilities

• Support administrative and clerical services for the team.
• Provide weekly payroll support for a small group of employees.
• Manage all incoming time sheets and coordinate missing work orders before uploading into the system.
• Complete data entry into Excel for upload into the payroll system (Jonas).
• Enter labour hours into the Microsoft Access database.

Skills

Attention to detail

Administrative skills

Education

Related post-secondary education

Tools

Microsoft Access

Microsoft Excel

Word

Outlook

Job description

Are you looking for a role that provides a daily challenge, builds on your attention to detail and uses your strong administration skills? Do you enjoy working as part of a team in a fast paced, collaborative work environment? Take the leap and make your mark at Plan Group!

As an Administrative Assistant you:

• Work to support administrative and clerical services for our team
• Provide weekly payroll support for a small group of employees
• Manage all incoming time sheets and coordinate any missing work orders before uploading into the system
• Complete data entry into excel file for upload into payroll system (Jonas)
• Enter all the labour hours into our Microsoft Access database
• Manage any discrepancies and revised timesheets as applicable
• Assist the Office Manager and complete other administration duties as assigned
• Issue work orders to technicians and close work orders as necessary
• Prepare work orders for the purpose of final billing for client
• Collect data for tracking old/outstanding work orders
• Arrange delivery of office supplies as required
• Process incoming calls and redirect, forward and take messages as required
• File, photocopy and scan business documents upon request

Our ideal candidate has:

• A combination of related post-secondary education and minimum of 3 years related industry experience; construction industry experience an asset
• Strong administrative skills and attention to detail
• Proficient in Microsoft Office applications (Word, Excel, Outlook, Access)

When you join #TeamPlanGroup, you’re not just starting a job –you’re building a career with one of Canada’s most respected contractors. Proudly recognized as a Top Employer in Canada for fourconsecutive years, Plan Group offers the opportunity to work on landmark projects that shape communities for the future.

As part of our global network, you’ll gain access to unparalleled resources, innovative technologies, and endless opportunities to contribute to impactful work. From advanced technology to complex infrastructure, every project is a chance to build your skills and leave a legacy.

Bring your talent, energy, and ideas, and let’s build something extraordinary –together.

For more information, follow us on social media and visit our website at www.plan-group.com.

Thank you for your interest in joining Plan Group, an equal opportunity employer. Please note that due to the volume of applicants, only those selected for an interview will be contacted. Accommodations for applicants with disabilities will be made during the recruitment process. Should you be contacted for an interview, please advise if accommodations are required. Plan Group does not use artificial intelligence (AI) to screen, assess or select applicants.