Grant Administration Clerk

City of Winnipeg; Winnipeg; On-site; CAD 47,000 - 55,000; Full time

Job summary

The City of Winnipeg is seeking a Grant Administration Clerk to provide administrative support for Community Services grant programs and handle accounts payable workflows.

You will maintain data tracking, support purchases and payments, and manage records across paper and digital systems while ensuring accuracy and confidentiality. This role requires a high school diploma with business training and at least two years of office experience, plus strong MS 365 skills.

Qualifications

• High school diploma with formal business/office training or equivalent.
• Two years of general office experience, including customer service.
• Experience inputting, updating and managing data in spreadsheets and databases with high accuracy.
• Experience using financial software such as PeopleSoft to create POs and payment requests.
• Experience in records management and maintaining accurate records and files.
• Experience handling confidential information.
• Proficiency with Microsoft 365 apps: Word, Excel, SharePoint (advanced) and PowerPoint (basic).
• Strong time management, organization, and ability to meet deadlines.
• Ability to communicate effectively in person, by email, and by phone.

Responsibilities

• Provide administrative support for divisional grant programs and AP workflows.
• Maintain data tracking systems and prepare reports.
• Coordinate purchases, payments, and payment reconciliations.
• Support divisional records management and documentation.
• Assist with additional administrative duties as needed.

Skills

Office administration

Customer service

Data entry

Data management

Communication

Time management

Attention to detail

Recordkeeping

Team collaboration

Education

High school diploma with business/office training

Tools

PeopleSoft

Microsoft 365

SharePoint

Word

Excel

PowerPoint

Job description

Recruitment Details

Grant Administration Clerk

Department: Community Services

Designated Work Location: 7th Floor, 395 Main Street - On Site

Position Type: Permanent, Full-time

Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday

Salary: $1,798.30-$2,105.55 bi-weekly as per the Clerk B Classification within the C.U.P.E Collective Agreement based on a 35-hour work week

Employee Group: C.U.P.E.

Posting No.: 127484

Closing Date: November 2, 2026

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits . We take pride in fostering a , diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential.

The City is committed to attracting and retaining a diverse, skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self-declare.

For the purpose of this recruitment, Equity may be a factor in selection. Consideration will be given to Indigenous Peoples, Persons with Disabilities and Newcomers.

In accordance with the applicable collective agreement(s), recruitment and promotion provisions will be considered prior to applying equity strategies. Where permitted, preference will be given to qualified applicants who self-identify as members of the equity group(s) listed above.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

Under the supervision of the Administrative Coordinator of Community Centres and Agreements, the Grant Administration Clerk is the responsible for providing administrative support to the Community Centres division and its grant programs.The Grant Administration Clerk is responsible for a variety of accounts payable functions such as creating purchase orders and requests for payment, as well as monitoring the final release of payments. Other responsibilities of the Grant Administration Clerk include maintaining the divisional records management systems; receiving and redirecting insurance claims and incident reports; coordinating purchases and deliveries; updating equipment inventories; maintaining and updating various data tracking systems and preparing reports.

As The Grant Administration Clerk, You Will

• Provide comprehensive administrative support for divisional grant programs, including coordinating accounts payable workflow, and other related financial processes.
• Maintain and update data tracking systems.
• Provide administrative support to the division and Community Centres.
• Provide administrative support for divisional records management.
• Provide other administrative duties as required.

Your Education And Qualifications Include

• High school diploma supplemented by formal training in business and office procedures or equivalent combination of training and experience.
• Two (2) years of general office experience, including working in a customer service environment.
• Experience inputting, updating, and managing data in spreadsheets and databases (numeric and non-numeric) demonstrating a high degree of accuracy.
• Experience using financial software systems, such as PeopleSoft, to create purchase orders, requests for payment, and for reconciliation.
• Experience in records management, including setting up and maintaining accurate records and files (for both paper and digital records).
• Experience working with confidential information.
• Demonstrated proficiency in the use of Microsoft 365 applications, including Word, Excel, SharePoint (advanced) and PowerPoint (basic).
• Strong time management and organizational skills with proven ability to meet deadlines.
• Ability to exercise sound judgement and work under minimal supervision.
• Ability to communicate effectively in a courteous manner in-person, by email, and over the telephone.
• Ability to establish and maintain positive and effective working relationships with co-workers, the public, and other Departments.
• General knowledge of the City's Records Management bylaw.
• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application.

Conditions Of Employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the applicant(s) or successful candidate(s), at their expense. To obtain a Police Information Check please visit www.winnipeg.ca/police.
• Applicants may be required to undergo testing to determine their knowledge, abilities and skills in relation to the qualifications of the position .

Position Reports To: Administrative Coordinator of Community Services

Only candidates selected for interviews will be contacted.