Administrative Secretary

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 42,000 - 56,000; Full time

Job summary

Winnipeg Regional Health Authority is seeking an in-person Administrative Assistant to support Regional Security Services. The role handles scheduling, timekeeping, payroll support, data entry, records management, and correspondence processing with a focus on accuracy and confidentiality.

Requirements include a formal admin assistant program and Manitoba high school completion, plus proficiency with MS Word/Outlook/Excel. Strong organization and ability to work under pressure are essential.

Qualifications

• Two years of related experience required, including scheduling/timekeeping experience.
• Data entry experience would be an asset.
• Experience maintaining records and compiling statistics.

Responsibilities

• Scheduling appointments, meetings, and rooms.
• Timekeeping, scheduling and payroll support.
• Word processing, data entry, records management and data collection.
• Processing and distributing correspondence; invoicing and expense claims.

Skills

Communication

Time management

Confidentiality

Team player

Typing 50 wpm

Education

High school diploma (Manitoba standards)

Post-secondary admin assistant program

Tools

Microsoft Word

Outlook

Access

PowerPoint

Excel

Job description

Requisition ID: 412638

Position Number: 20089463

Posting End Date: November 3, 2026

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: WRHA Corporate

Department / Unit: Regional Security Services

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 11/09/2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Salary commensurate with education and qualifications.

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting to the Director, Protection Services, the incumbent provides general administrative support. This includes scheduling appointments, meetings, and meeting rooms; timekeeping, scheduling and payroll support; word processing, data entry, records management, and statistical data collection; processing and distributing incoming and outgoing correspondence; coding invoices and expense claims; maintaining staff schedules and coverage information; and performing a variety of other administrative duties as required.

Experience

• Two years’ related experience required, including scheduling/timekeeping experience.
• Data entry experience would be an asset.
• Experience maintaining records and compiling statistics.
• Experience scheduling and coordinating meetings.
• Ability to record and prepare minutes and agendas.
• Experience with distribution, photocopying and faxing.
• Administrative experience in a healthcare office would be an asset.
• Demonstrated knowledge and experience maintaining a file system.

Education (Degree/Diploma/Certificate)

• Complete high school education Manitoba standards, required.
• Successful completion of a formal post-secondary administrative assistant program required.
• A combination of education and experience may be considered.

SPECIAL TRAINING:

• Keyboarding speed of 50 wpm required.
• Proficiency with computerized systems (Microsoft Word, Outlook, Access, PowerPoint and Excel) is required.
• Ability to learn and adapt to new computerized programs.
• Ability to effectively work as a team member.
• Experience with email and computerized calendars.
• Ability to maintain confidentiality.
• Ability to plan and organize a heavy workload, under pressure, to meet deadlines.
• Demonstrated ability to work independently, with minimal supervision.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of secretarial duties.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high level of confidentiality.

Physical Requirements

• Required to work for long periods of time at a computer.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Prairie Crocus Manor, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.