Graduate Administrator (CDA) — Admissions & Programs Support

Carleton University; Ottawa; On-site; CAD 66,000 - 73,000; Full time

Job summary

Carleton University, located in Ottawa, Ontario, invites applications for a Graduate Administrator (Career Development Assignment) in the Electronics department. The role assists the Associate Chair, Graduate Studies with day-to-day graduate program administration, admissions, funding, audits, and graduation processes.

The incumbent manages student data, generates reports, supports registration and examination processes, and collaborates with faculty and staff to ensure timely completions.

Qualifications

• Requires initiative, good judgement, and ability to work independently.
• Organize work, set priorities, work under pressure, meet deadlines.
• Strong interpersonal and communication skills with students, faculty, and staff.
• Ability to function in a high-volume, deadline-driven environment.
• Understand graduate program regulations and university policies.

Responsibilities

• Provide day-to-day administration of the graduate program.
• Prepare admissions documents and assist with registrations and scholarships/awards.
• Generate statistical reports from the student database and monitor academic standing.
• Support the examination process and graduation lists.
• Assist with staff and departmental administrator tasks as required.

Skills

Initiative

Time management

Interpersonal skills

Communication

Attention to detail

Decision making

Technical literacy

Graduate program knowledge

Education

Secretarial training + post-secondary study

Five years university experience

Tools

BANNER

Carleton Applications

Word processing

Job description

Carleton University, located in Ottawa, Ontario, invites applications for a Graduate Administrator (Career Development Assignment) in the Electronics department. The role assists the Associate Chair, Graduate Studies with day-to-day graduate program administration, admissions, funding, audits, and graduation processes.

The incumbent manages student data, generates reports, supports registration and examination processes, and collaborates with faculty and staff to ensure timely completions.